HIM Tech II

Position Summary

Analyzes all patient type records for completeness of documentation, including missing signatures or dictation, according to regulatory guidelines and hospital rules and regulations. Prior to document imaging: prepares paper documents in the discharged medical records for scanning, checking for identification on all sheets of the correct patient for the encounters.

Core Job Functions

• Reviews scanned documents and indexes to appropriate category if barcode did not read.
• Reviews documents for missing signatures and assigns to appropriate physician for e-signature.
• Creates a batch cover sheet, and repairs record for scanning and applies a patient identification label if needed.
• Arranges information chronological order and adds thinned pages.
• Maintains quality of imaging while scanning and rescans if needed.
• Answers phone within 3 rings using good customer skills.
• Follows policy for confidentiality.
• Assists physicians with locating information. If requested, instructs physician how to use dictation system or how to apply e-signatures.
• Monitors receipt of records from all locations. Checks discharge list and locates record if missing. Places updated lists in log book for tracking.