HIM Specialist, Days, PRN

About the role

Your trusted partner in Health and Wellness, Summit Pacific is a vibrant and expanding public hospital district that operates a Critical Access Hospital with a Level IV trauma designation, three rural healthcare clinics, and a seven-day-a-week urgent care clinic. Our vision is “Through Summit Care, we will build the healthiest community in the Nation.” Our hospital is unique due to its size and accessibility. We pride ourselves on our ability to give patients quick access to a provider.

Responsibilities

• Ensures all medical records documents are processed accurately and filed timely to enhance timely availability of complete data that facilitates quality patient care.
• Assembles and analyzes medical records following hospital/clinic procedures.
• Performs filing and copying of medical record documentation in a hybrid environment (electronic and hard copy).
• Indexes and imports documents into the electronic medical record; reviews to ensure correct importing.
• Scans and indexes loose reports into the electronic medical record.
• Logs and maintains medical records sent to offsite storage.
• Interacts with physicians and other medical staff for retrieval of records.
• Retrieves medical records for special studies, chart reviews, billing, external reviews and committee meetings within required time frames.
• Tracks, and maintains a log of all patient charts that are requested and/or checked out by other departments.
• Processes Release of Information (ROI) requests in timely manner (as per WA state law).
• Processes and distributes the incoming mail.
• Works directly with third party payers in response to Healthcare Effectiveness Data and Information Set (HEDIS) requests, which is the governing agency that measures quality for the payors.
• Answers phone calls in a timely and professional manner; responds promptly and appropriately to requests.
• Works closely with providers to answer questions related to medical records.
• Maintains confidentiality, privacy and security of protected health information.
• Performs other related duties and special projects as assigned.

Organizational Responsibilities

• Supports the Summit Pacific Medical Center mission, vision and values.
• Complies with SPMC policies and procedures.
• Counsels and conducts oneself in an ethical, professional, respectful, and collaborative manner at all times.

Required Education and Experience

• High school diploma or equivalent; associate’s degree preferred.
• One year of clerical experience; medical records/medical office experience preferred.

Required Knowledge, Skills, Abilities

• Able to thrive in a fast-paced and high volume professional environment while maintaining timely and accurate records.
• Works professionally as a member of the team and has interpersonal skills required to interact with staff members and patients.
• Proficient in the use of current technology, including Microsoft Office products, internet, copiers, scanners, telephones, and faxes.
• Knowledge of HIPAA regulations and requirements; ability to apply regulations and policies as required to ensure proper handling of confidential patient records and to explain the law and the privacy policy to patients.
• Demonstrate keyboarding and data entry skills and ability to enter data quickly and accurately.
• Strong organization abilities and attention to detail.
• Outstanding customer service skills.
• Professional and effective written and verbal communication skills.
• Ability to identify and employ communication strategies appropriate to the audience.
• Ability to develop processes and systems and to maintain accurate documentation and records.

Physical Requirements

• Lifting < 10lbs: Occasional (10-30% of the time)
• Lifting 10-35lbs: Seldom (1-10% of the time)
• Lifting > 35lbs: Never (0% of the time)
• Carrying Carrying 10-35lbs: Seldom (1-10% of the time)
• Carrying > 35lbs: Never (0% of the time)
• Pushing/Pulling: Occasional (10-30% of the time)
• Sitting: Frequent (30-70% of the time)
• Standing: Occasional (10-30% of the time)
• Walking: Occasional (10-30% of the time)
• Bending/Stooping: Seldom (1-10% of the time)
• Crouching: Seldom (1-10% of the time)

Additional Information

• Summit Pacific is a vibrant and expanding nonprofit public hospital district serving east Grays Harbor County, Washington. Founded in 1982, Summit Pacific now operates three locations comprised of a critical access hospital, primary care clinics, an urgent care clinic and range of ancillary and specialty services.
• Far enough to have privacy and enjoy the small-town lifestyle, yet close enough to have the benefits of the city. There are many year-round recreational activities in and around Grays Harbor such as:
• Hiking/ walking trails – whether you’re looking for short easy walking trails or long hikes you can find many trails located either on site or just miles from Summit Pacific.
• Kayaking – There are many areas that are easily accessible and have beautiful views.
• Nature viewing – Multiple whale watching towers and tours, state parks, Olympic Game Farm (where you can feed the animals straight from your car)
• Fishing & Hunting – If you’re looking for areas to hunt/ fish or looking for guided tours this is a great area!
• Westport is just 42 miles away with many opportunities to catch or buy fresh fish off the docks!
• Other activities – Multiple museums, winery, arcades, rentable mopeds, Seabrook (vacation beach town), many areas to surf for experienced surfers and surfing lessons for those who want to learn.
• Nearby colleges – Grays Harbor College is a community college located in Aberdeen with other community colleges located in surrounding areas, as well as some state colleges and universities in other areas of WA state.