HIM CLERK

About the role

Completes all birth certificate information required by the State of Minnesota. Prepares and scans charts and manages all release of information requests in a timely manner. Performs other department administrative duties as assigned.

Responsibilities

• Completes Release of Information to ensure requesters receive records in a timely manner.
• Prepares and scans charts upon completion for retention in the electronic medical record.
• Completes birth certificate information required by the State of MN to ensure accurate information is submitted to the state on time.
• Provides secretarial support for the HIM Department to maximize productivity and promote achievement of department objectives.
• Performs other duties as assigned.
• Corrects discrepancies with duplicate medical record number and/or patient demographics.
• Takes an active role in department or hospital committees and participates in continuing education activities and meetings.
• Complies with all WAH policies and procedures.

Requirements

Medical Secretary or equivalent healthcare degree or experience with medical records is required.

Skills

• Excellent clerical skills such as answering phones, filing, faxing, scanning and typing.
• Computer experience in data entry is necessary to assist with submission of birth information to the State of MN as well as patient record maintenance.
• Customer service skills are essential as well as projecting a positive image, working cooperatively, being courteous, and providing for effective communication.
• Attention to detail is necessary in compiling statistical data and chart assembly.

Schedule

32 hours per week (0.8 FTE). Work hours include day shifts and occasional weekends for birth documentation.