Heart Clinic Administrative Assistant

Position Summary

The Administrative Assistant II provides proactive and proficient administrative support and operation of the designated department and/or Director and management within the designated department by performing a variety of administrative tasks, such as: answering telephones, greeting and directing visitors, maintaining and scheduling appointment calendars, handling various forms of mail (i.e. paper, email, overnight express, fax), ordering office supplies and furnishings, arranging for equipment repairs, maintaining filing systems and/or computerized record keeping systems and/or databases, completing standardized forms, handle all confidential correspondence and inter-department communications, attend meetings and take minutes, compose correspondence on behalf of the Director supported, provide on-boarding support, as needed, perform other duties, as assigned.

License/Certification/Registration

N/A

Education

A high school degree or GED, required.

Experience

Two-year experience in a general office setting OR one-year experience with completion of specialized training/certification in the administrative professional field, required. Experience in healthcare/hospital setting, preferred.

Knowledge/Skills/Abilities

• Proficient and demonstrated competency in MS Office Suite applications
• Strong oral and written interpersonal, communication and organizational skills
• Ability to work within a team and as an individual contributor in a fast paced, evolving work environment
• Ability to deal with highly confidential information in a professional manner
• Ability to work under pressure and meet tight deadlines

Physical Demands

Please click here to view the Physical Demands

Pay

The posted salary represents a market competitive range based on salary survey benchmark data for similar roles in the local or national market. Annual salaries displayed are based on full-time employment (40 standard hrs per week). Annual salaries for part-time positions will be prorated based on the employee’s scheduled weekly hours in relation to the full-time standard. When determining individual pay rates, we carefully consider a wide range of factors including but not limited to market indicators for the specific role, the skills, education, training, credentials and experience of the candidate, internal equity and organizational needs. In addition to your salary, this position may be eligible for medical, dental, vision, retirement, and other fringe benefits.

Benefits

Positions that require night, weekend or on-call work may be eligible for shift differentials or premium pay.

Application Process

All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the U.S. Government Form I-9, Employment Eligibility Verification.

EEO Statement

Children’s Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.