Healthyhorns Senior Departmental Buyer

About the role

This position is responsible for the procurement, inventory management, and storeroom operations of the Healthyhorns/UHS department, including purchase order processing, forms and pamphlet stock control, and PAR level maintenance. The incumbent supports accounts payable functions through vendor invoice reconciliation and provides backup coverage for courier and supervisory responsibilities as needed. This role ensures operational continuity through accurate recordkeeping, timely procurement, and effective coordination of departmental supply and equipment needs.

Responsibilities

• Aids in purchasing Healthyhorns products, such as creating electronic purchase orders for departmental requests and storeroom stock.
• Manages Healthyhorns Forms and Pamphlet stock levels.
• Captures orders to UT Central Duplicating, UT Printing, and generates purchase orders for forms and pamphlets.
• Posts deliveries of storeroom forms and pamphlets to the inventory electronically.
• Controls and manages departmental storeroom and PAR level storage.
• Accepts and checks in deliveries for Healthyhorns supplies.
• Posts deliveries of storeroom material to the inventory electronically.
• Maintains files on open purchase orders and after completion forwards them to the Administrative Assistant for filing.
• Trains UHS employees with ordering process and coding information related to processing requisitions for product and supplies.
• Screens open purchase orders for material that is overdue for follow-up action.
• Reviews PAR Level storage sites for restocking by Stores Clerk/ Supply/Processing/Distribution Technician.
• Restocks Storage sites in the absence of Stores Clerk.
• Assumes responsibilities for back-up support of courier.
• Affirms supervisor responsibilities for department in absence of the Assistant Director, Material Management.
• Aids with medical equipment yearly inventory.
• Compares inventories to office records or computes figures from records, such as sales orders, or purchase invoices to obtain current inventory.
• Prepares list of depleted items and recommends survey of defective or unusable items.
• Aids with accounts payable duties for UHS.
• Reconciles vendor invoices.
• Resolves discrepancies with vendors prior to creating payment vouchers.
• Collaborates with Stores Clerk/Supply/Processing/Distribution Technician to coordinate routine and quarterly maintenance work order submission.
• Handles telephone orders (same ordering mechanisms as above) to move, add and change request.
• Changes and exchanges gas cylinders for the lab, urgent care and all the clinics (i.e. oxygen, and CO2).
• Maintains services and maintenance pertaining to the RICOH printer/copier.
• Verifies copier counts and report to vendor for invoicing monthly.
• Receives and processes any invoices (matching with PO for invoice processing).

Requirements

• Bachelor's Degree.
• Experience in purchasing/buying.
• Excellent verbal and written communication skills.
• Ability to interact in a professional manner with various University personnel.
• Licenses: Class C Operators Drivers License.
• Demonstrated ability to successfully work with a varied community and provide services from a non-judgmental perspective.
• Ability to lift/move items less than 20 pounds without assistance, over 20 pounds with assistance (coworker, dolly, or car).

Preferred Qualifications

• More than three years of experience performing purchasing or stores work.
• Minimum one year purchasing experience using MarketPlace, DEFINE, and MS Office.
• Experience in payment voucher preparation.
• Knowledge of UT purchasing procedures (competitive procurement, source selection, negotiation, etc.).
• Experience using UT ProCard.
• Some supervisory experience.
• Experience preparing professional correspondence.
• Proven time management skills with the ability to multi-task, prioritize, and organize work.
• Proven skills with accuracy in the maintenance of records and in preparing and submitting reports.
• Demonstrated customer service-oriented behavior and excellent public relations techniques.

Benefits

The University of Texas at Austin offers a competitive benefits package that includes but not limited to: 100% employer-paid basic medical coverage, retirement contributions, paid vacation and sick time, and paid holidays. Please visit UT Austin's Human Resources (HR) website at https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards to learn more about the total benefits offered.

Pay

$51,000 + depending on qualifications

Schedule

Expected to Continue