Health, Safety & Training Systems Coordinator

Essential Duties And Responsibilities

• Provide day-to-day administrative support for KPA Flex, including the Health, Safety, and Training Groups
• Manage user access, including password resets, onboarding, and offboarding for contractors (construction)
• Support new hire and contractor onboarding within the system, ensuring proper assignment of training, forms, and access
• Troubleshoot system issues and serve as first-line help desk support for field users
• Maintain system data accuracy, including employee records, site structures, and asset alignment
• Aid in the development and publication of Health, Safety, and Training Bulletins and Alerts based on incident investigations, changes/updates, lessons learned, and identified trends
• Issue communications related to new or revised safety requirements, procedures, or operational changes
• Ensure communications are clear, actionable, and aligned with operational risks
• Develop and maintain Emergency Response Plans (ERPs) for: Mobile fleet operations, Construction project sites, Stationary and facility-based operations
• Support periodic reviews and updates based on operational changes or incident learnings
• Develop, update, and maintain Health, Safety, and Training procedures, standards, training materials, and associated forms
• Ensure documents are aligned with company operations and Management System requirements
• Maintain document control, versioning, and accessibility across all locations
• Support continuous improvement by identifying gaps and updating documentation accordingly
• Support alignment of documentation and processes with management system principles, including risk-based thinking, worker participation, and continual improvement
• Support development and maintenance of Health, Safety, and Training Group dashboards and reports (KPI’s and Reports)
• Aid in the preparation of weekly, monthly, and project-specific Health, Safety, and Training reports

Education & Experience

• 3+ years of experience in Training, Health & Safety, HS&E systems, or operational support role
• Experience working with HS management systems aligned with the ISO 45001 framework
• Experience with Health and Safety technical document development
• Strong understanding of operational safety and training practices across mobile, construction, and facility environments
• Experience developing procedures, forms, and communications
• Familiarity with emergency response planning across multiple operational environments
• Strong organizational and document control skills
• Ability to troubleshoot technical issues and support field users
• Highly effective written and verbal communication skills
• Ability to work across multiple teams and prioritize competing demands