Health Promotion Program Assistant

Manage program trainings from initiation through completion and provide support to a team dedicated to spreading evidence-based health promotion programs and practices throughout Wisconsin and beyond. This detail-oriented role requires exceptional organizational skills, accuracy, and follow-through.

Responsibilities

• Assist with coordination of WIHA’s Fall Prevention Evidence-Based Programs across Wisconsin.
• Serve as a Stepping On facilitator and master trainer, including providing periodic workshops in the community.
• Provide oversight and contact for programs, including planning and providing trainings to new facilitators.
• Provide technical assistance to facilitators, program providers, and others conducting the programs.
• Assist in fidelity monitoring to ensure program quality, including providing fidelity coaching.
• Increase engagement and retention of program providers, trainers, and facilitators.
• Create facilitator training schedules by coordinating master trainer and guest expert availability, dates, and locations.
• Implement annual check-in with program providers and work with staff to maintain up-to-date information and contacts.
• Collaborate with staff to develop and disseminate program promotion and motivational messaging and tools to encourage program participation.
• Build and sustain relationships, provide coaching on program implementation strategies and best practices, and make connections for community organizations to maximize community health impact.
• Represent WIHA and the Falls Free Wisconsin initiative and coalition at statewide meetings as appropriate.
• Participate in grant projects on falls prevention, as assigned.
• Coordinate all WIHA program facilitator and master trainer trainings.
• Implement training/event planning logistics.
• Assess incoming facilitator applications and provide assistance in preparing applicants for training.
• Prepare and distribute training materials and manage post-training tasks.
• Manage fidelity coaching coordination.
• Assist Deputy Director with database management.
• Utilize database to enter workshop, program provider, and facilitator information and perform necessary follow-up.
• Work with program leads to maintain fidelity coaching records and scheduling.
• Track and follow up on post-workshop survey data and produce data queries to analyze data.
• Provide general administration to support WIHA and staff.
• Work with program leads to provide technical assistance to network of program providers and facilitators on program logistics and implementation.
• Support WIHA staff in development of communications and program materials for website, social media, and more.
• Manage office supply inventory and order supplies.
• Check incoming mail and deliver to appropriate staff.
• Serve as backup to Deputy Director for website approvals or changes.
• Assist in creating new forms, surveys, and applications.
• Provide support for special projects and grants.

Requirements

• Project management, including program evaluation.
• Experience convening and facilitating collaborative teams.
• Experience working with evidence-based behavior change programs.
• Experience with data extraction and analysis.
• Highly organized and detail-oriented with demonstrated ability to manage multiple projects simultaneously.
• Proficiency with Microsoft Office Suite (comfort with using Microsoft Excel formulas, sorting data, and more).
• General knowledge of virtual meeting platforms such as Zoom.
• Associate or Bachelor’s degree in health education, social science, psychology, aging, or health-related field required.
• Valid Wisconsin driver’s license.

Preferred Qualifications

• Three or more years of experience working with Wisconsin or another state's Aging Network and/or local public health agencies.
• Experience working with older adults.
• Experience with falls prevention programs.
• Experience working in a nonprofit.
• Marketing and communication experience and/or graphic design experience.
• Certification in Stepping On or other WIHA programs.

Schedule

This is a hybrid position with 30% in-office work in Madison, WI, and 70% remote work. In-office needs increase for training depending on the facilitator training schedule and other upcoming program needs.

Supervision

Reports to the Deputy Director. This position requires a highly organized, motivated, self-starter who works independently with regular team and supervisor check-ins.