Health Promotion and Education - Health Administration Specialist - Grant Coordinator

About the role

Under general supervision and in collaboration with other Abilene-Taylor County Public Health District (ATCPHD) employees, this position coordinates the activities associated with multiple grants that focus on community health. Specific areas of focus include chronic disease, obesity, physical activity and nutrition. Activities include conducting outreach, data collection and educating external partners. Preparing, maintaining and submitting reports to the Department of State Health Services (DSHS) and attending all necessary calls, meetings and conferences. This position does not exercise supervision.

Responsibilities

• Conduct community-based outreach, establish relationships and serve as grant liaison to city departments and outside organizations (requires safe operation of a vehicle).
• Assist in the development and delivery of evidence-based educational materials and trainings to both internal and external stakeholders.
• Prepare, maintain and submit work plans, evaluation plans, and other special reports to health department leadership and DSHS.
• Under the direction of the Data Analyst, assemble, organize and tabulate statistical data; prepare and maintain routine and special reports.
• Conduct and attend meetings in person and virtually; collect and maintain meeting supporting documentation.
• Perform presentations regarding public health issues.
• Assist with community based assessments.
• Attend monthly conference calls and annual, in-person conferences as required by DSHS.
• Disseminate information to other divisions and leadership.
• Participate in the development and submission of Request for Proposal (grant) documents.
• Operate and care for a variety of administrative and program equipment including computers, copy machines, printers, television/monitors, scanners, telephones, radios, and assigned ancillary machines such as scales and audio equipment.
• Perform other job related duties and responsibilities as assigned.

Qualifications

• High School Diploma or GED required; some college coursework preferred in education, public health, communications, fitness or other related fields.
• Prior experience with grants preferred; on-the-job training will be provided.
• A valid current Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required.

Skills

• Knowledge of Public Health District functions, processes and requirements.
• Knowledge of physical activity and nutrition principles and CDC recommended guidelines.
• Safe operation of assigned technology equipment and motor vehicle.
• Communicate clearly and concisely, both orally and in writing.
• Develop and conduct presentations to internal and external stakeholders.
• Use office systems such as Microsoft Office Suite (Word, Excel, PowerPoint) and Internet-based systems such as Google Drive.
• Use data entry techniques at a speed necessary for successful job performance.
• Operate assigned administrative and program equipment.
• Maintain confidentiality and perform responsible administrative, clerical and management work with accuracy, speed and minimal supervision involving independent judgment and personal initiative.
• Conduct public speaking engagements.
• Participate, develop and maintain accurate record keeping systems.
• Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
• Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
• Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Physical requirements

Overall strength demand: Medium – lifting no more than 50 pounds; carrying up to 25 pounds.

• Standing: Infrequent
• Sitting: Moderate
• Walking: Infrequent
• Lifting: Infrequent
• Carrying: Infrequent
• Pushing/Pulling: Infrequent
• Overhead Work: Infrequent
• Fine Dexterity: Infrequent
• Kneeling: Infrequent
• Crouching: Infrequent
• Crawling: Infrequent
• Bending: Infrequent
• Twisting: Infrequent
• Climbing: Infrequent
• Balancing: Moderate
• Vision: Extensive
• Hearing: Extensive
• Talking: Extensive