Health Information Specialist - Onsite

Essential Job Functions

• Maintains the electronic health record system and ensures compliance with licensure and accreditation standards.
• Accurately completes record location, retention, and transfer processes to ensure access to the client’s complete health record.
• Protects the security and privacy of the EMR and paper medical records by adhering to Federal, HIPAA, Joint Commission regulations, and SCS procedures.
• Compiles and maintains existing paper and electronic health records to ensure accurate documentation for timely client care.
• Maintains paper records according to filing and archiving procedures.
• Safeguards and protects client privacy by verifying requestors and release requirements in accordance with HIPAA and ROI guidelines.
• Fulfills all requests for release of information by locating and retrieving the corresponding client PHI, in both electronic and paper format, within established timeframes.
• Generates cover letters, pre-payment notices, and invoices to the requestor, as necessary.
• Conducts quantitative analysis on the content of the legal health record for completeness, accuracy, and compliance with regulations, standards, and SCS procedures.
• Maintains PC tracking systems and generates electronic reports to monitor the completeness of the legal health record.
• Notifies providers and clinical supervisors of documentation deficiencies and notifies the Office Manager of identified event changes as necessary.
• Accurately identifies documentation for scanning into the electronic record and performs accuracy and quality checks on scanned items before submission.
• Maintains discretion about walking, standing, lifting up to 10 pounds, and occasional exposure to office chemicals or video display terminals.

Education and Experience

• Completion of up to 18 months’ business school beyond high school.
• Three to four years’ experience working in an office setting and performing various clerical or administrative tasks.
• Experience working with electronic health records preferred.
• Strong organizational and interpersonal skills, oral and written communication skills, attention to detail, and ability to multitask.
• Working knowledge of Microsoft Office Suite.

Physical Demands

• No unusual physical demands; discretion about walking, standing, etc.
• Lifting up to 10 pounds, with occasional lifting of medical records.
• Occasional exposure to office chemicals or continual use of a video display terminal.