HEAD START - MES - Substitute Migrant Education Services Outreach Coordinator, Seasonal

Data Management and Reporting

Aids in the input of accurate and timely data and information. Manages multiple projects and commitments, meeting deadlines and maintaining high-quality work as per the Migrant Education Services Data Systems and Services Manager’s expectations. Conducts quality control checks on data to prevent inaccuracies in reporting to funding sources, resolving conflicts and inconsistencies as needed.

• Supports data management by entering, reviewing, updating, and processing various student records, reports, notices, forms, etc.
• Provides support to the Migrant Education Services team as needed.

Eligibility and Recruitment

Represents programming in the community and with other agencies. Promotes interstate and intrastate coordination of services. Enhances and promotes program awareness. Presents program information to various audiences, including parents, school districts, agricultural associations, community agencies, employers, etc.

• Attends meetings and conferences, including online professional development meetings.
• Enrolls eligible clients.
• Explain to families the educational, health, nutritional, and social benefits of the comprehensive child/family program and inform them of their civil rights.
• Understands federal guidelines and job-related forms for determining eligibility.
• Conducts interviews to determine eligibility, completes and updates documents, obtains necessary signatures, and ensures timely submission and follow-up.
• Reviews information for accuracy and verifies and/or follows up if needed.
• Tracks recruitment efforts daily.
• Creates and follows up on move notifications in MSIX as families move.
• Processes, tracks, and conducts re-interviews.
• Ensures all reports are up to date and processed appropriately.
• Follows up on Recruitment Requests.

Supplemental Services

• Assists with coordinating and implementing programs, services, resources, and activities to meet the needs of clients.
• Affords assistance in verifying and coordinating with the Texas Migrant Interstate Program (TMIP) and other states for accurate course placement, credit-bearing curriculum, and needed assessments for eligible students.
• Assists in reviewing and verifying information, analyzing client needs, sending data requests and records transfers, and providing appropriate services to ensure timely support.
• Provides effective services and advocacy and timely follow-ups.
• Affords assistance in organizing experiences, activities, and field trips.
• Affords assistance in providing training and technical assistance to stakeholders and families.
• Sustains collaboration with school districts, Title I, Part C programs, community agencies, and agri-business partners to establish procedures for relaying information and supporting program operations.
• Affords assistance in the verification of records and works closely with families, students, stakeholders, and LEAs to gather information and facilitate the transfer of records.
• Affords assistance in the effective transition into school and assists with facilitating timely school enrollment, grade and course placement, accrual of secondary course credits, and participation in programming.

Productivity and Efficiency

• Organizes job functions and work areas to complete varied assignments within established timeframes effectively.
• Consistently demonstrates the ability to take the initiative to make decisions without direct supervision.
• Develops and maintains systems to ensure that routine tasks are completed correctly and in a timely and efficient manner with limited supervision.
• Regularly displays the ability to respond to changing situations flexibly and professionally to meet the program's needs.