Head Secretary- John Glenn Elementary

Key Responsibilities

• Handle money transactions, including collecting payments, processing deposits, and reconciling accounts.
• Maintain and balance financial records to ensure accuracy and compliance with budgetary guidelines.
• Oversee and process purchase orders, ensuring proper documentation and timely approvals.
• Provide general secretarial support to the school or organization's leadership.
• Manage calendars, schedule appointments, and coordinate meetings and events.
• Prepare and maintain various administrative documents and reports.
• Serve as the primary point of contact for parents and students for inquiries, concerns, and general communication.
• Aid in coordinating student-related activities and communication with parents regarding attendance, grades, and school events.
• Maintain office supplies, order necessary materials, and ensure the smooth operation of day-to-day activities.
• Assist in the preparation of communication materials, such as newsletters, announcements, and meeting agendas.

Qualifications

• A high school diploma is required; an associate's degree or higher is preferred.
• Proven experience in office administration, finance handling, or secretarial roles (experience in an educational setting is a plus).
• Strong proficiency in office software (Microsoft Office Suite, Google Workspace).
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.
• Ability to work independently and as part of a team.
• Knowledge of financial procedures, including balancing accounts and processing purchase orders, is preferred.