Group Travel Specialist

Posted September 24, 2026 • Open until filled

About the role

The Group Travel Specialist selects, plans, budgets, develops itineraries and executes three to four group tours annually, each lasting 5 to 8 days and approximately 30 local Day Trips each year. The ideal candidate is passionate about travel, experienced in group travel, detail-oriented, and capable of coordinating all aspects of the group tours, ensuring a seamless and enjoyable experience for participants.

Responsibilities

• Destination Selection: Research and select appealing destinations and routes that align with the group's preferences and interests. Stay updated on travel trends, popular attractions, and unique experiences.
• Vendor Coordination: Identify and contact all relevant vendors, including transportation providers, hotels, restaurants, tour guides, and activity organizers to negotiate contracts, rates, and payment terms to stay within budget. Ensure all vendor arrangements meet quality and safety standards.
• Itinerary Development: Create detailed itineraries for each trip, including daily schedules, destination highlights, sample photographs and logistical information. Include specific details for all stops, such as activity durations, meal options, and transportation schedules. Ensure itineraries are accessible and clear for participants and incorporate contingency plans as needed.
• Trip Logistics and Management: Organize group transportation (e.g., buses, flights) and ensure smooth connections between destinations. Handle participant special requests. Provide participants with pre-trip information, including packing lists, travel tips, and emergency contact details. Serve as the primary point of contact during trips to address any issues that arise.
• Budgeting and Record-Keeping: Develop and manage trip budgets, ensuring cost-effectiveness without compromising quality. Maintain accurate records of trip expenses and vendor agreements.
• Post-Tour Analysis: Gather feedback from participants to identify areas for improvement. Provide a summary report for each trip, including attendance, costs, and key insights for future planning.

Requirements

• Experience: Minimum 3-5 years of experience in travel planning, event coordination, or a related field.
• Education: Bachelor's degree in hospitality, tourism, or a related field (preferred but not required).
• Proficiencies: Standard business software and all Microsoft Office Suite applications. A valid Missouri commercial driver's license is required.
• Working Conditions: Work is primarily performed in an office setting during week days approximately 20 to 25 hours per week. Flexibility to travel for multiple days and overnight occasionally to escort extended and some day trips. Must be able to lift up to 25 pounds and perform tasks in various weather conditions.

Pay

$19.00 - $22.00/Hourly

Schedule

Part Time (Under 1499 hours)