Group Project Manager

Primary Job Responsibilities

• Create and update timelines with input from relevant departments
• Develop and distribute the Daily and Nightly internal status report
• Cook up and run weekly internal status meetings
• Prepare and maintain job site on SharePoint to reflect accurate job history
• Setup and attend all start-up and internal review meetings
• Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally
• Routinely route jobs through all relevant departments and secure signatures at all stages of the job
• Ensure cover sheets are complete and contain all relevant information for each job
• Maintain and assist team members in following the job flow process
• Present timeline related information/launch planning documents to the client
• Demonstrate knowledge of and ability to plan a complete product launch
• Demonstrate proficient use of Dynamics for timesheets
• Open new job numbers
• Submit accurate timesheets on a daily basis
• Demonstrate proficient use of SharePoint
• Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables
• Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates
• Monitor jobs and alert team to possible delays/issues, assure open communication among team members
• Develop knowledge of Client's process/procedures and the people involved--and interact appropriately
• Aid peers when workload permits
• Manage the activities of junior project management team members including, but not limited to the following tasks:
• Review dailies, nightlies, and timelines of junior project management team members for accuracy
• Review and approve direct reports timesheets
• Support Director of Project Management with launch and convention planning
• Support Director of Project Management with new business initiatives
• Present timeline related information/launch planning documents to the client

Management Responsibilities

• Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed
• Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy
• Make recommendations to Director of Project Management for any workload adjustments
• Aid Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations
• Help Director of Project Management evaluate performance of department team members
• Aid Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions
• Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency

Qualifications

• College degree preferred
• Minimum Of 5 Years Project Coordination Advertising Experience
• Minimum of 2 years supervisory experience
• Excellent written and oral communication skills
• Detail oriented
• Ability to handle multiple projects and deadlines
• Positive/helpful attitude