Grants Manager A/B

About the Role

Reporting to the Administrative and Financial Officer and working closely with the Chair of the Department, oversee day-to-day financial operations of Pre and Post Award.

Responsibilities

• Prepare proposal budgets for NIH, NSF and other sponsor program entities and agencies in PennERA
• Monitor grant expenditures for compliance, monitor financial activities, produce financial reports
• Prepare, process, and maintain month/quarter/annual financial reports (Ben Fin/Business Objects)
• Handle monthly/weekly payroll and Salary grids in WorkDay system
• Process journals and other financial transactions (Concur/Ben Fin)
• Prepare, process and track pre and Post awards for sponsor program funds and Progress Reports (RPPR) (e-Commons/PennERA)
• Prepare, process and maintain Sub-award/Purchase Orders within the Research Inventory System (RIS and Ben Fin)
• Prepare and process Just in Time, Account System Information (AIS), Close outs and new proposals for NIH, foundation, Fellowship, and other agencies using PennERA system
• Track Notice of Awards (NIH e-Common)
• Attend weekly meetings with the Chair
• Assist with the process and tracking of Post-docs
• Prepare, track and maintain all follow-ups for financial activities until the project is completed
• Serve as liaison to the School of Medicine's Research Support Services (ORSS) and to the University's Office of Research Services (ORS)

Grants Manager B - Additional Responsibilities

• Oversee the overall financial management of the Grant portfolio and other financial matters of the Chair of the Department of Orthopaedic Surgery
• Prepare and maintain new proposals, Just in Time (JIT) and Progress Reports (RPPR) for NIH, NSF, DOD, foundation, Fellowship, and other agencies using PennERA system, e-Commons, ASSIST and other systems
• Track for accuracy Notice of Awards (NIH e-Commons and other systems) along with Account System Information (AIS)
• Prepare, process and maintain Sub-award and Other applications within the Research Inventory System (RIS), along with Purchase Orders (Ben Fin)
• Maintain and review charges, incoming and outgoing Invoices
• Prepare, track and maintain all follow-ups for financial activities until the project/award are completed and/or closed out

Qualifications

Grants Manager A: Bachelor's Degree and 3 to 5 years of experience or equivalent combination of education and experience required.

Grants Manager B: Bachelor's Degree and 5 to 7 years of experience or equivalent combination of education and experience required.

Pay

$65,628.00 - $105,000.00 Annual Rate. Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Location

Philadelphia, Pennsylvania

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
• Flexible spending accounts for eligible health care and dependent care expenses
• Tuition assistance for employees, spouses, and dependent children at Penn and other institutions
• Generous retirement plans with Basic, Matching, and Supplemental options through TIAA and Vanguard
• Substantial time away from work including vacation, personal time, and sick leave
• Long-term care insurance through Genworth Financial
• Wellness and work-life resources
• Professional and personal development resources
• Access to University libraries, athletic facilities, arboretum, and art galleries
• Free and discounted admission to Penn arts and cultural centers and museums
• Substantial savings on goods and services including new cars, cellular phone service plans, movie tickets, and theme park admissions
• Flexible work hours options
• Forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
• Adoption assistance reimbursement for qualified expenses