Grants Fiscal Specialist (full-time/1950 hours/year/LTE) @ Northwood Tech New Richmond or Rice Lake Campus

About the role

Northwood Technical College is seeking applications for a full-time/LTE Grants Fiscal Specialist at the New Richmond or Rice Lake Campus. This is a grant-funded, limited-term employment (LTE) position with funding currently secured through September 30, 2031. Opportunities for continuation will be evaluated based on program needs, funding availability, and performance.

Responsibilities

• Support the fiscal administration of WIOA, Rural Health, and other grant-funded projects by ensuring accurate tracking, reconciliation, documentation, and reporting of grant expenditures.
• Maintain compliance with federal, state, funder, and College requirements, including monthly collection, documentation, and tracking of WIOA leverage.
• Collaborate with the Grants & Resource Development team, Business Office, project staff, and external partners.
• Prepare reimbursement requests, monitor grant budgets, reconcile payroll and financial transactions, and verify expenditures are properly documented and allowable.
• Promote financial accuracy, compliance, accountability, and audit-ready recordkeeping throughout the grant lifecycle.

Grant Financial Administration

• Administer fiscal processes for WIOA, Rural Health, and other assigned grants in accordance with federal, state, funder, and College requirements.
• Monitor grant expenditures and maintain budget tracking tools to ensure spending aligns with approved budgets.
• Prepare grant reimbursement requests and supporting financial documentation for submission to funding agencies.
• Review and reconcile payroll allocations, general ledger activity, and other grant expenditures for accuracy.
• Coordinate the monthly collection, documentation, tracking, and reconciliation of WIOA leverage and other required match or leveraged resources.

Financial Reconciliation & Analysis

• Reconcile payroll reports, general ledger reports, invoices, and supporting documentation to ensure expenditures are accurately recorded and appropriately charged.
• Investigate and resolve discrepancies in financial records and collaborate with appropriate departments to ensure timely corrections.
• Verify expenditures are allowable, properly documented, and supported by required financial records.
• Maintain detailed reconciliation records and financial audit trails.

Grant Compliance & Documentation

• Maintain complete, organized, and audit-ready grant fiscal files in accordance with applicable grant and College requirements.
• Ensure supporting documentation is complete, accurate, and retained in accordance with applicable record retention requirements.
• Assist with grant monitoring activities, compliance reviews, and audits.
• Support compliance with Uniform Guidance, WIOA regulations, funding agency requirements, and applicable fiscal policies.

Budget Monitoring & Reporting

• Update budget-to-actual reports and monitor expenditures throughout the grant period.
• Prepare financial reports and expenditure summaries for grant staff, leadership, and funding agencies.
• Monitor spending trends and identify potential budget variances, spending concerns, or compliance issues.
• Assist grant staff with financial information needed for budget modifications, revisions, and grant closeout.

Collaboration & Operational Support

• Collaborate with the Grants & Resource Development team, Business Office, project managers, payroll staff, Workforce Development Board partners, and other internal and external stakeholders.
• Communicate financial questions, discrepancies, and compliance issues in a timely and professional manner.
• Support continuous improvement of fiscal processes, documentation standards, and grant administration procedures.
• Provide financial documentation and supporting materials needed for grant reporting, reimbursement, monitoring, and closeout activities.

Requirements

• Associate’s degree in related field
• Four years related work experience

Skills

• Ability to communicate effectively both written and verbally
• Proficiency in the use of Microsoft Office suite and the ability to effectively apply technology to tasks and projects
• Ability to contribute to a team environment while maintaining positivity and professionalism
• Strong customer service skills and a focus on creative problem solving
• Time management skills that apply organization and prioritization demonstrating the ability to multitask and work independently
• Ability to interpret and apply policies and procedures
• Ability to obtain driver’s license and insurance coverage in accordance with College policy

Benefits

• Medical, Dental, Vision
• Health Savings Account/Flexible Spending Account
• Long Term/Short Term Disability
• Life Insurance
• Wisconsin Retirement System 403(b)/457(b) Retirement Savings
• Paid Holidays
• Paid Leave

Pay

FY27 Salary - Grade J - $27.54 / hour