Grants Coordinator A

About the role

The Grants Coordinator A will provide research and financial administrative support for the Department of Dermatology. This role will be responsible for the preparation, review, and submission of sponsored program proposals to foundations, federal, and industry sponsors. This individual will function as a resource and ensure compliance with university and sponsored program guidelines, policies, and procedures.

Responsibilities

• Managing post-award financial reporting and analysis, collaborating closely with investigators to ensure accurate expense tracking and seamless close-out processes.
• Submitting annual progress reports to sponsoring agencies.
• Processing cost transfers via journaling.
• Generating and distributing detailed grant submission checklists to investigators in advance of sponsor deadlines.
• Preparing budgets and submitting grant proposals to foundations, federal agencies, and industry partners.
• Aiding in efficient startup of clinical research trials, ensuring timely initiation and resource optimization.
• Performing cost analysis and management of study specific invoiceable billings to inform critical decisions regarding study viability and resource utilization within the department’s Clinical Studies Unit.
• Maintaining staff payroll allocations using Workday, reallocating inaccurate payroll allocations, and reviewing effort reporting to ensure accuracy and compliance.
• Maintaining financial and regulatory compliance using complex internal databases and systems.
• Other duties and responsibilities as assigned.

Qualifications

• A degree in an appropriate field and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Grant and contract administration and/or accounting preferred with knowledge of and demonstrated competency with compliance issues related to the management of both federal and non-federal sponsored research.
• Strong proficiency in Microsoft Office and experience in University financial systems is preferred.
• Candidate must possess excellent interpersonal and communication skills to work independently as well as part of a team with faculty and staff under strict deadlines while demonstrating attention to detail.

Job Location

City, State: Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$50,366.00 - $52,500.00 Annual Rate

Benefits

Health, Life, and Flexible Spending Accounts, Tuition, Retirement, Time Away from Work, Long-Term Care Insurance, Professional and Personal Development, University Resources, Discounts and Special Services, Flexible Work Hours, Penn Home Ownership Services, Adoption Assistance.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.