Grants & Contracts Strategist

About the role

When you join the American Academy of Family Physicians (AAFP), you are at the center of transforming health care. You are on the leading edge of ensuring family physicians have what they need to adapt, and you are part of a legacy that has been instrumental in improving and advocating for family medicine since 1947. This position leads the pre-award functions of the Grants Management Office (GMO), working closely with Academy partners to provide professional support in the preparation and submission of funded project proposals.

Responsibilities

• Prepare and submit applications for external funding, averaging approximately 75 submissions per fiscal year.
• Provide budget review and approval for funded projects.
• Lead the preparation and submission of funding applications, ensuring competitive quality, timeliness, and compliance with funder and Academy requirements.
• Oversee Notice of Award acceptance and contract and subcontract negotiations in coordination with the AAFP Grants Management Office (GMO) Manager and the AAFP Office of General Counsel.
• Maintain accurate and comprehensive records of funding opportunities, proposals, and awards.
• Assist with funded project activity reporting as needed.
• Support post-award activities, including non-competing applications, invoicing, and financial monitoring.
• Perform additional funded project-related duties as assigned to strengthen the Academy’s ability to compete for and manage external funding.

Requirements

• Bachelor's degree in business, public administration, or life sciences.
• Minimum of four years’ work experience in research administration, proposal development, or grants administration.
• Experience preparing and reviewing large, multi-year budgets.
• Experience submitting proposals to federal, foundation, and commercial funders.
• Proficiency in interpreting and analyzing diverse data, including financial, compliance, and funded project performance data.
• Ability to communicate technical, budgetary, and program details effectively.
• Ability to manage multiple and competing deadlines and respond to changing priorities.
• Ability to work independently, take initiative, set priorities, and see projects through to completion.

Preferred Qualifications

• Master's degree in business, public administration, or life sciences.
• Familiarity with federal circulars, such as 2 CFR 200 (Uniform Guidance) and A-133 (Single Audit) compliance.
• Experience using Microsoft programs including Teams and Copilot.
• Experience with Workday Grants Administration and Financials.

Schedule

Monday-Friday (hybrid). Additional hours as required.