Grants Associate

About the role

The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to welcome, serve and empower refugees, immigrants and people across cultures and generations to reach their full potential. Find out more at www.irco.org.

Responsibilities

• Gather information on funders, donors, systems and other topics to develop programming and other projects in line with IRCO’s mission and vision.
• Respond to time sensitive research to support team members tasked with managing a portfolio of donors/funders.
• Conduct regular research (internally and externally) on assigned sectors/divisions of IRCO programming to set goals and develop funding for this work.
• Document key documents, meetings, tasks, and decisions in shared file systems and virtual workspaces.
• Conduct analysis on opportunities for funding in line with organization decision making/approval processes, team procedures, and IRCO Program Standards.
• Maintain complete and timely records of contact information, contacts, deadlines, and other interactions with donors, funders, and other constituents in the Donor Perfect database.
• Carry out proposal and project planning in line with team and IRCO procedures. This includes developing and communicating templates, workplans and timelines, and providing reminders and check-ins with team members to ensure assigned projects and proposals are progressing within established deadlines.
• Research, prepare, draft, and edit proposals for funding and submission of materials (including but not limited to narratives, budgets, and attachments) for review by Management and/or Grants Specialists.
• Review assigned proposals to carry out needed content and/or clerical edits and to ensure they are accurate, aligned with funders requested scope of work, and are correctly formatted.
• Prepare and submit completed proposals on deadlines and follow all guidelines and submission requirements.
• Support agency partnerships by following up on/routing communications and drafting letters of support, letters of commitment, or memoranda of understanding. These are often time-sensitive projects.
• Take initiative to provide regular updates to Assistant Manager on task assignments and progress including task requests, issues, or delays.
• Strategize task prioritization, collaboration, and issue of escalation (e.g. to Deputy Director of Development or other leadership) to accurately complete all assignments within established timeframes.
• Compose and type reports, forms, spreadsheets, and related materials, analysis and statistical support for focus areas and for special projects as assigned.
• Regularly read, copy, scan, email, compile, and document a variety of professional correspondence; material is often confidential and should be treated as such.
• Support the development, improvement, and implementation of internal grant tracking, data collection, and organizational systems. This includes proactive updates to the team's Donor Perfect system and necessitates a strong understanding of this database.
• Support Grants Team and other Advancement colleagues and teams with other projects and meetings as assigned. This includes occasional backups for other duties/team members.
• Support and participate in Advancement and other IRCO meetings, trainings, committees, and other projects as assigned to support program development as well as other IRCO goals and objectives.

Requirements

• Fluency in English, bilingual preferred.
• Relevant professional-level work experience preferably carried out working at IRCO and/or in a similar organization/environment that is multicultural, multilingual, and/or multiethnic.
• Strong analytical, problem-solving skills.
• Strong skills in intercultural, interpersonal, and organizational communication.
• Communicate effectively in a positive manner verbally, in writing, (e.g., Teams chat or Teams video).
• Ability to develop and analyze budgets.
• Strong and detailed oriented writer that responds positively and creatively under pressure.
• Strong communication skills and project management skills including setting, tracking, and meeting multiple, sometimes shifting deadlines and the ability to work independently and in a team setting.
• Able to communicate about and solve problems with transparency, positivity, and initiative.
• Must complete many short- and long-term tasks and projects on different timelines simultaneously and with quickly shifting priorities.
• Able to listen and clearly communicate on task progress, project needs, and about one’s schedule to accommodate team needs.
• Able to maintain confidentiality.
• Must regularly access IRCO sites in the Portland, Oregon metropolitan area including IRCO Main office site where the administrative offices are located.
• Experience in grant writing is preferred.
• Collaborate with and within an established team and with people outside of the organization, which includes staff and leadership working in many different roles and levels of the organization.

What We Offer

• Many flexible working arrangements and schedule.
• Amazing opportunity to work with people who come from all over the world.
• Work that helps your community.
• 3 to 6 weeks of PTO per year.
• 401k match of over 100% on first 5%, immediate vesting.
• 3% match for student loans or college savings.
• 12 Paid Holidays and 1 Floating Holiday.
• Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles.
• Employer Paid Life, Short term, and Long-term Disability Insurance.
• Flexible spending accounts.

How To Apply

Complete the IRCO application in our Careers Portal: IRCOCareers. Upload your resume and cover letter addressing your qualifications for this position.