Grants and Internship Program Support

Axiom Consultants, Inc is seeking an experienced Grants and Internship Program Support Specialist to provide support to the NOAA Office of Ocean Exploration (OER).

About the role

The Specialist will provide technical, administrative, and financial services for the management of OER grant and internship programs.

Responsibilities

• Program Lifecycle and Competition Management: Provide full lifecycle services and documentation packages for grant and internship programs, including:
  • Drafting task-related SOPs
  • Distributing announcements
  • Assigning pre-proposal identification numbers
  • Processing proposals and letters of intent
  • Managing reviewer databases
  • Managing grant review panels
  • Providing IT logistics for remote and on-site meetings (e.g., webinars, conference calls)
  • Identifying non-conformities in submissions for Government review
  • Maintaining confidential reviewer information and ensuring panelists are aware of regulations pertaining to confidential information and panel participation
• Award and Documentation Management: Prepare, organize, and maintain official grant and award files with all required documentation for submission to NOAA Grant Office, including:
  • Monitoring all grant award phases through closeout
  • Verifying documentation completeness against checklists
  • Managing requests for modifications including revisions, continuations, renewals, and no-cost extensions
• Communications, Scheduling, and Tracking: Develop and maintain tracking databases for all grant and program actions processed, including:
  • Transmitting and receiving data from national and international organizations
  • Coordinating with sponsored program offices to resolve documentation issues
  • Scheduling and coordinating conference calls, webinars, and meetings
  • Requesting non-disclosure and travel paperwork
  • Preparing meeting minutes, briefing materials, graphics, and research content for program reports and website updates (e.g., "hot items")
• Grants Financial and Review Services: Provide daily accounting and bookkeeping services, including:
  • Daily reconciliation of budget execution data in Government financial, grant, and contracting systems (e.g., FMDS, BAS, EBS)
  • Identifying budget disconnects (e.g., SF-424A inconsistencies)
  • Consolidating reviewer scores
  • Highlighting budget issues for Government use during negotiations

Requirements

• U.S. Citizen
• Ability to pass background screening prior to employment
• Bachelor's degree in a relevant area or equivalent years of education and experience
• 2-4+ years of experience
• Strong oral and written communication skills
• Strong problem-solving skills
• Ability to work effectively in a team

Benefits

• Comprehensive medical, dental, and life insurance
• Matching 401(k) contribution