Grants and Contracts Manager (Temp)

Fiscal Operations and Long-Term Planning

Organize and lead a primarily post-award grants/contracts team to facilitate effective award management.
Assess opportunities to enhance the grant management process by eliminating bottlenecks, streamline processes, and partner with division and department leadership.
Partner with DOM research administrators and oversee all proposals submitted by faculty investigators in the division.
Provide technical and administrative support during proposal submission and serve as the division’s primary compliance reviewer and approval for all proposals.
Independently manage the financial administration of complex sponsored projects for a subset of investigators, including budget reconciliation, expenditure review, cost transfers, and effort certification.
Provide effective strategic, intellectual and technical assistance to faculty and staff.
Mentor, train, and advise program staff, research staff and research faculty to maximize pre and post-award operations and processes.
Partner with KRI leadership and staff to optimize pre- and post-award operations, ensuring smooth functioning with a goal of division wide standardized, efficient and compliant fiscal processes.
Manage and supervise grant and fiscal staff to ensure accuracy and reliability in managing grant resources.
Provide training, guidance and advice to optimize fiscal operations and processes, which includes but is not limited to: payroll, procurement, progress reporting, closeout.
Represent the division in institutional working groups and strategic planning efforts related to research administration.

Compliance and Risk Management

Promote compliance and risk management in accordance with policies of the University of Washington and sponsoring entities, most importantly, the NIH.
Interpret, analyze and implement federal, state, institutional and industry laws and policies as they apply to administrative and research operations.
Integrate knowledge of compliance policies into KRI and Division operations and under the direction of the Administrator, guide full implementation of applicable policies.
Continually monitor and assess the Division's compliance around research and fiscal processes, troubleshooting and eliminating weakness areas and improving systems to strengthen the stability of the research enterprise.

Leadership

Develop and implement effective division communications and workflow processes, in alignment with DOM and SOM integrated services.
Establish effective collegial working relationships with internal and external process partners and sponsors to facilitate work processes.
Provide guidance and mentorship for faculty and staff to enhance understanding around pre-award and post-award process and systems.
Strategize with KRI and Division leadership on program structure and staffing.
Assist as needed with implementing appropriate staffing structure to ensure research and program operating needs are met.

Other Duties

Lead Responsibilities
Serve as the lead for post-award operations for the Division of Nephrology. This position oversees a grants and finance team and functions as the expert resource for the KRI and Division research enterprise.
Supervisory Responsibilities
Will supervise 3-4 FTE

Minimum Requirements

• Bachelor’s degree in business, accounting, or related discipline AND a minimum of four years of progressive related experience in a research, academic, or hospital setting, or equivalent combination of education and experience.

Additional Requirements

• Excellent organization skills with strong attention to detail, strong problem-solving skills, resourcefulness and flexibility to adjust to dynamic work situations.
• Demonstrated ability to prioritize competing demands to successfully meet multiple deadlines and project milestones.
• Ability to work well under stress in a fast-paced environment with competing priorities.
• Advanced skills and work experience, particularly with Excel but also with Microsoft Outlook, Word, PowerPoint.
• Excellent written, verbal and interpersonal communication skills.
• Consistently displays customer service skills, prioritizing initiative and responsiveness.
• Self-starter with the ability to work independently with a minimum level of supervision, exercise good judgement and make decisions when necessary.
• Strong collaborative and leadership skills; team orientation, consultative by nature.
• Ability to handle sensitive information responsibility and confidentially.

Desired Requirements

• In depth knowledge of Workday and other University systems, policies, and procedures.
• Experience in pre-award research administration.