Grants and Contracts Coordinator (Grants & Contracts Professional 2)

About the Job

This hybrid remote/in-person position provides grant and research support to faculty in the Department of Surgery and reports to the Surgery Grants & Contracts Manager.

Responsibilities

• Manage multiple multi-year awards from process notification to closeout.
  • Responding to sponsor requests, understanding budget limitations, identifying solutions to sponsor's restrictions, preparing budget and administrative portions of the proposal/progress reports, obtaining subaward documentation, liaising with departmental and collegiate administration and SPA throughout life of the award, preparing other support documents for Department of Surgery faculty, working with the department finance team to manage prime and subaward budgets, and following up with stakeholders, as necessary.
  • Understanding and communicating sponsor and University policies regarding PI/staff eligibility, cost sharing, F&A sharing, sponsor restrictions, and award terms, and monitoring research compliance requirements.
  • Tracking status of submitted applications.
  • Working with Sponsored Projects Administration (SPA) office on setting up outgoing and incoming subawards and research agreements.
  • Managing the completion and submission of progress reports, carry forward, no cost extension, and other prior approval requests.
  • Developing budgets for annual grant renewals and requests to carry-forward unobligated balances.
  • Working with other departments and institutions on collaborative awards.
  • Maintaining NIH Other Support documents.
  • Aiding in new departmental research initiatives as they are developed.
  • Managing UFRA submissions, including the processing of Material Transfer Agreements, and with the Privacy Office on Confidentiality and Data-Use Agreements, and other unfunded collaborative research agreements.
  • Monitoring and reviewing subaward invoicing.
  • Liaising and communicating effectively with stakeholders in the grant process, including faculty, researchers, SPA, sponsors, finance teams, internal and external collaborators, and team members.
• Participate in weekly SGC team planning meetings regarding current issues, policy updates, workload, processes, future tool development, etc.
  • Work with SGC team to develop and maintain a library of standard application, award, or management components.
  • Provide feedback on templates/job aids and additional guidance for new and experienced PIs thereby making processes more efficient and documents more thorough and accurate.
  • Continue professional development by attending relevant courses, workshops, seminars, professional society meetings and other training opportunities.
• Ensure that research personnel are compliant with all UMN, state and federal regulations. Continually update records and assist with identifying needed trainings of supported faculty.
  • Ensure compliance with University research policies and procedures in all tasks.

Qualifications

• BA/BS plus at least two years of professional experience performing scientific, administrative, budgetary or grant duties or a combination of related education and work experience to equal at least six years (4 years for the bachelor’s degree plus 2 years of work or education).
• Demonstrated ability to simultaneously work on multiple projects with regularly occurring, fixed deadlines and ability to re-prioritize tasks as needed to meet all deadlines.
• Effective team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, stakeholders and central administration).
• Demonstrated effective problem identification and problem solving skills.
• Capable of accepting responsibility with a high level of independent initiative, proactivity, and creativity.
• Demonstrated ability to work independently with a high level of accountability, follow-through, and internal drive.
• Effective organizational skills are required to juggle multiple multi-year awards that may have periods of increased activity.
• Experience with Microsoft Office Suite (especially Excel) and similar Google tools.

Preferred Qualifications

• Experience working in higher education institution.
• Experience working with post-award management, budget, and contract preparation as well as experience with NIH award management, business and industry award management or clinical trial management.
• Experience with electronic systems such as eRA commons, other grant management systems (e.g. MN-GEMS), sponsor grant databases (e.g. NIH RePORTER), or University of Minnesota financial systems.
• Demonstrated willingness to learn and grow professionally.
• Project management experience.

Pay and Benefits

Pay Range: $29.93-$34.94; depending on education/qualifications/experience
Time Appointment: 100% Appointment
Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.