Grants and Contracts Administrator, Campus Grants Management Team (Remote)

About the role

This position is with the Campus Grants Management Team, a dynamic and growing unit in the Office for Research and Innovation, which provides cradle-to-grave grant management services for specifically identified departments. CGMT is dedicated to providing high-quality customer service and compliant award management to our customers. Lifecycle research administrators in CGMT are more than transaction processors; they are subject-matter experts and partners with their faculty in crafting excellent proposals and managing awards in accordance with sponsor guidelines.

Remote Work Eligibility: All Duke University remote workers must reside in one of the following states or districts: Alabama, Arizona, California, Colorado, Connecticut, Delaware, Florida, Georgia, Hawaii, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maryland, Massachusetts, Michigan, Maine, Missouri, Montana, New Hampshire, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Vermont, Washington State, Washington, DC or Wisconsin.

Responsibilities

Pre-Award Responsibilities (30%)

• Prepare and submit grants and contracts through pre-award process utilizing both Sponsor and Duke regulations.
• Advise faculty/PI on administrative requirements in preparing proposal submissions.
• Prepare, coordinate and review proposal elements such as biosketches, budgets, justifications and facilities & resources.
• Monitor compliance with agency and University regulations regarding submission.
• Manage the subcontract process with pre award office and collaborating organizations.

Post-Award Responsibilities (50%)

• Manage budget, effort, reporting, and compliance timelines through the lifecycle of the grant or contract.
• Advise faculty/PI on budget adjustments and revisions necessary to meet sponsor requirements.
• Provide ad hoc reports to business managers and PIs as requested.
• Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-award agreements with pre-award office.
• Reconcile monthly budget reports and inform faculty/PI and/or supervisor of corrections/adjustments that have been made.
• Identify and submit the cost transfers resulting from budget reconciliation.
• As requirements change, prepare and submit requests for re-budgeting/modifying the funded project.
• Reconcile and close all sub-recipient cost objects and obtain all sponsor-required reports.
• Monitor compliance with agency and University regulations regarding reporting.
• Maintain financial records per the institutional document retention guidelines.
• Manage overdrafts in line with unit procedures and institution guidelines.
• Ensure proper recording of revenue associated with all projects; applying revenue management standards.
• Close all funded projects consistent with university processes and timelines.

Administrative Responsibilities (20%)

• Develop project management plan for review by the faculty/PI or senior level grants administrator.
• Monitor and implement cost sharing to reflect appropriate labor distribution or related cost sharing obligations.
• Apply federal and university rules to appropriately manage effort for individuals compensated, in whole or in part, from sponsored awards.
• Submit reports to central and unit management as required.

Required Qualifications

• Education: Bachelor's degree required. Research or grants education and/or certification preferred. Completion of required Duke research administration training and Research Administration Academy (RAA) required within established timelines.
• Experience: No experience required for candidates with a Bachelor's or Master's degree in a directly related field.
• Skills: Excellent written and verbal communication skills; strong analytical background; advanced Excel proficiency; ability to analyze data, manage multiple projects, think critically, make independent decisions, and provide exceptional customer service.

Pay

Duke University provides an annual base salary range for this position as USD $61,026.00 to USD $98,838.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.