Grant Specialist II (Remote) - Department of Medicine

About the role

Pre and post award and payroll sourcing activities with minimal supervision/oversight.

Primary Duties & Responsibilities

• Performs pre-award job duties in response to specific proposal guidelines and terms and conditions.
• Works with faculty in proposal preparation and submission. Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
• Serves as a liaison between the Chair, Faculty, and Department Administrators (DAs). Stays current on federal and university developments regarding research administration and complex regulations.
• Coordinates the submission, work with PI to prepare budget, and obtain pricing quotes from other departments.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Prepares and reviews all agency forms for submission.
• Enters grant budgeting documents on line, as needed.
• Obtains PI and institutional signatures for proposal submissions.
• Initiates subaward setup through SUBS system (new process/system).
• Uploads pre-award documents and hands it off to Post-award to enter fund number.
• Collaborates with the Post-Award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.
• Provides internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.
• Maintains and monitors online database of grants submitted, awarded, rejected, etc.
• Manages and monitors sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Prepares monthly financial reports on all research accounts and distributes/discusses with PIs and senior leadership.
• Assists DA in reconciling funds and monitoring spending levels, overdrafts, and cost sharing commitments.
• Assists senior leadership with special projects as requested.
• Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions: Normal office environment. May travel to attend training sessions / seminars.

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.
• Office equipment.

Education

Required Qualifications: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

• Relevant Experience (2 Years)

Skills

Not Applicable

Preferred Qualifications

No additional education unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Knowledge

Knowledge of RMS (Research Management System) and SUBS. Knowledge of agency guidelines.

Salary Range

$53,100.00 - $90,600.00 / Annually

Benefits Statement

Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.