Grant Project Manager

Grayson College is located in the heart of Grayson County and serves as a vital link for higher education. The college offers small classes for personalized instruction, affordable tuition, and flexible scheduling with day, evening, or online classes. Grayson College serves approximately 5,000 students annually and is highly respected by surrounding universities and industries for producing quality graduates with specialized, skilled talents.

This position is funded by a grant and is contingent upon continued grant funding. Employment beyond the current grant period is subject to the availability of grant funds.

About the Role

The Grant Project Manager provides leadership and oversight for the implementation, coordination, and administration of grant-funded initiatives supporting community mental health and wraparound services. This role manages project timelines, coordinates internal and external stakeholders, monitors grant expenditures, collects and analyzes performance data, tracks progress toward grant objectives, ensures compliance with grant requirements, and supports continuous improvement efforts. The Grant Project Manager serves as the central point of coordination to ensure project activities are completed on schedule, documented accurately, and aligned with institutional and grant expectations.

Responsibilities

• 35% Project Management and Grant Administration: Provides overall project management for grant-funded initiatives by coordinating implementation activities, developing and monitoring project timelines, tracking deliverables and milestones, facilitating project meetings, and ensuring grant activities are completed in accordance with approved work plans. Coordinates communication among internal departments and external partners, identifies implementation challenges, and recommends solutions to maintain project progress and achieve grant objectives.
• 25% Performance Measurement, Data Collection, and Evaluation: Develops and maintains systems to collect, monitor, and analyze project data and performance metrics. Tracks progress toward grant objectives and outcome measures, prepares dashboards and reports, evaluates project effectiveness, and supports continuous quality improvement efforts. Collaborates with institutional research, finance, and project partners to ensure data accuracy, integrity, and timely reporting.
• 15% Fiscal Oversight and Grant Compliance: Monitors grant expenditures to ensure appropriate use of funds and compliance with grant requirements. Tracks project budgets, reviews expenditures, coordinates purchasing activities, maintains financial documentation, and works collaboratively with the Business Office and Grant Office to reconcile budgets and prepare financial reports. Assists in ensuring compliance with federal, state, institutional, and grant-specific regulations and reporting requirements.
• 10% Partnership Coordination and Stakeholder Engagement: Coordinates communication and collaboration among internal departments, external stakeholders, community organizations, and other grant partners. Schedules and facilitates partnership meetings, monitors partner activities and deliverables, supports implementation of collaborative initiatives, and maintains documentation of partnership engagement and project outcomes.
• 10% Reporting, Documentation and Communication: Prepares grant reports, meeting summaries, progress updates, presentations, and supporting documentation for institutional leadership, funding agencies, and project stakeholders. Maintains organized project records, grant documentation, policies, and supporting materials necessary for audits, monitoring visits, and grant reporting.
• 5% Other Duties: Performs other job-related duties as assigned.

Performance Expectations

• Demonstrates the Viking Values of balance, clarity, gratitude, service, teamwork, and trust.
• Creates and maintains effective relationships with internal and external stakeholders to provide a high level of quality service and support.
• Demonstrates initiative, accountability, and professionalism in managing grant activities.
• Maintains current knowledge of grant requirements, institutional priorities, and applicable programs.
• Makes effective presentations.
• Maintains an acceptable record of timeliness and attendance.
• Represents Grayson College well; serves as an ambassador for the college in the community.
• Complies with all laws and regulations related to higher education.

Requirements

• Experience: Six months to two years of similar or related experience. Preferred: 4 years of similar or related experience.
• Education: A Bachelor's degree. Preferred: Master’s degree in a related field.

Skills

• Interpersonal Skills: A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.

Physical Requirements

The work is typically sedentary. However, there may be some walking, standing, bending, carrying of light items, or driving an automobile. No special physical demands are required to perform the work.

Work Environment

Regular exposure to favorable conditions such as those found in a typical office.

Pay

$44,281.34 - $66,422.02 per year.

Benefits

• Medical, Dental, Vision, Life, Short & Long-term disability insurances available
• Medical premiums covered by Grayson College for full-time employee only
• Vacation Accrual: 2 weeks per year
• Sick Leave Accrual: 2 weeks per year
• Personal Leave: 2 days for full-time employees per year
• Holidays: Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Jr. Day, Spring Break, Memorial Day, Juneteenth, and Independence Day
• Tuition: Full-time employees, their spouse, and dependents are eligible for coverage of full Grayson College tuition amount