Grant Financial Leader

About the role

Column Technical Services is seeking a skilled Grant Financial Leader to oversee a full financial lifecycle of federal grants, ensure compliance with federal regulations, and provide expert guidance to program teams in Chicago, IL. This role leads financial reporting, budgeting, audits, and sub‑recipient monitoring while upholding all federal and organizational standards. It's a chance to influence high‑visibility programs, strengthen financial systems, and contribute to mission‑driven work with national reach.

This role oversees the financial management and federal compliance requirements for grants administered by the organization. The position ensures accurate financial reporting, adherence to federal regulations, and effective oversight of grant‑related accounting activities.

Responsibilities

• Oversees the financial framework and compliance processes for all federal grants, including the Senior Community Service Employment Program (SCSEP).
• Serves as the internal subject‑matter expert on federal grant reporting and regulatory requirements.
• Reviews and approves all grant‑related invoices, ensuring proper coding and authorization.
• Analyzes monthly financial statements, general ledger activity, and other financial data tied to federal awards.
• Partners with Project Directors to develop annual grant budgets.
• Monitors spending across all budget categories and compares actual expenditures to approved budgets each month.
• Tracks and verifies time allocation reports for federal program staff, ensuring alignment with project activities and account codes.
• Prepares and submits all required federal financial reports—including quarterly and final Financial Status Reports—accurately and on schedule.
• Manages reimbursement requests to federal agencies and coordinates payments to sub‑grantees.
• Collaborates closely with the Finance Department on month‑end processes, financial reporting, and grant‑related accounting matters.
• Communicates with federal agencies and partners regarding policies, procedures, and financial compliance.
• Supports Project Directors with budget planning, year‑end projections, contract documentation, and finance‑related inquiries while ensuring adherence to federal administrative and financial standards.
• Leads preparation of audit documentation for the Single Audit, including the Schedule of Federal Awards.
• Responds to auditor inquiries and maintains audit‑ready records.
• Manages and monitors all sub‑recipient financial activity, including budget reviews, expenditure monitoring, compliance with 2 CFR 200/230, and contract maintenance.
• Confirms that matching requirements are met and that federal cost limitations are followed.
• Develops and maintains sub‑recipient monitoring procedures using OMB Uniform Guidance.
• Conducts annual risk assessments and ongoing monitoring activities such as:
  • Invoice reviews
  • Single Audit evaluations and documentation
  • Collection of required fiscal responsibility and Uniform Guidance certifications
  • Verification and follow‑up on corrective actions
  • Training development to reduce recurring findings
  • Notification to Controller/CFO when a sub‑recipient is