Grant Administrator Sr, Department of Accounting & Finance
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title as heading. Must not put Job ID/requisition numbers as headings; fold minor metadata into short
or drop it. We need to preserve all substantive information, remove boilerplate (cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions). Also remove "Current UC employees must apply internally via SuccessFactors" etc? That's application instruction; remove. We need to extract content: Overview, Essential Functions (duties), Required Education, Required Experience, Additional Qualifications Considered, Physical Requirements/Work Environment, Compensation And Benefits (including benefits details). Also maybe "Job Overview" is about the role. We need sections: About the role (maybe from Job Overview). Responsibilities (Essential Functions). Requirements (Required Education + Required Experience). Qualifications (Additional Qualifications Considered). Skills (maybe from Additional Qualifications? Could be communication, analytical, etc). Benefits (Compensation And Benefits). Pay (maybe not given explicitly; there is Salary/Hourly Pay Rate Information: [[custRCM_PostingSalary]] which is placeholder; we should not include Pay section if not specific. The instruction: never create Pay/Schedule/Benefits sections unless posting actually states them. Benefits is stated (UC offers exceptional benefits package). So we include Benefits. Pay: not specific (placeholder). So omit Pay section. Schedule: mention remote work flexibility: "This team-oriented position will offer flexibility for a fully remote schedule for applicants with a residence within OH/IN/KY once training is complete. Applicants outside of the OH/IN/KY area are also eligible to apply. Remote work arrangements are subject to change..." That's schedule info (remote). So we can include Schedule section with that content. We must not include filler like "commensurate with experience". Not present. We need to use
- for any list of duties/requirements/benefits. So for Responsibilities (Essential Functions) we need to list each duty as
- . For Requirements (education + experience) maybe list. For Qualifications (Additional Qualifications Considered) list. For Skills maybe list. For Benefits list.
We need to use
for prose. We must not include headings with no content. Let's extract details. Job Overview paragraph: "The Department of Accounting and Finance, College of Medicine is recruiting a Pre-Award Senior Grant Administrator. Using established procedures with detailed instructions, this Pre-Award Grant Administrator will engage in the day-to-day administration of proposal budget development and grant proposal preparation, provide recommendations and advice to management or other groups on process related topics, and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies. Major duties will include reading, understanding, and communicating to key individuals (such as the applicant and business staff) various sponsor guidelines and properly assembling grant proposal materials and project budgets in a high-volume environment with overlapping deadlines and competing priorities. Sponsors may include both federal and non-federal sources. It is expected that the Senior Grant Administrator will be sufficiently experienced to operate on a day-to-day basis with minimal input, direction, assistance, or oversight required from management. Applicants at this level are expected to be largely independent and self-sufficient. This team-oriented position will offer flexibility for a fully remote schedule for applicants with a residence within OH/IN/KY once training is complete. Applicants outside of the OH/IN/KY area are also eligible to apply. Remote work arrangements are subject to change in accordance with university policies." That's about the role and also includes schedule info. We'll separate: About the role (overview) maybe first paragraph up to "self-sufficient". Then schedule info separate. But we can also put schedule in its own section. Responsibilities: Essential Functions list. Let's list each essential function bullet (they are sentences separated by periods). We'll extract each as a duty. Essential Functions (as listed): - Knowledge of NIH policies, cost principles and guidelines. - Work directly and collaboratively with the various offices of the university to fulfill all compliance requirements and to resolve complex issues that arise during the application and just-in-time processes. - Assist faculty and senior research staff with the proposal creation, preparation, and submission process to various federal and non-federal external agencies. - Complete grant applications: follow standard principles and systems and use appropriate terminology associated with a particular field of specialization, continuously building on current job knowledge. - Interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution. - Assist faculty and staff with developing, assembling, and administering federal, state, and private grants, contracts, and external funding sources. - Breadth of duties may span several sub-specialties and may be either unit-specific, typically handling proposal submission, or more broadly defined encompassing the ability to help the research enterprise at UC. - Extend mastery of job knowledge to the principles, theories and practices of related specialties and expand knowledge of best practices within the field of grant administration. - Assist with dissemination of expertise to train future Grant Administrator 1’s & 2’s in the department unit to adhere to high standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives. - Participation in teams and special projects that involve extensive cooperation and coordination across multiple levels. - Prepare written and/or verbal presentations or proposals on complex issues, university processes, sponsor guideline interpretations and other grantsmanship processes and deliver to a broad variety of audiences. - Identify and implement innovative solutions to important and complex strategic and operational issues which may involve unusual circumstances. - Perform related duties based on departmental need. - This job description can be changed at any time. (maybe not a duty; but it's a statement; we could include but it's boilerplate? It's part of job description; maybe keep as a note but not a duty. Could be omitted as it's generic. I'd include as a duty? It's not a duty; better to omit as it's not substantive duty. We'll drop. Now Required Education: "Bachelor's Degree. Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement." We can treat as two items: Bachelor's Degree; OR 7 years experience/training in lieu. Required Experience: "Four (4) years of grant proposal development and submission experience. Knowledge of Uniform Guidance. Familiarity with NIH grant proposal submission policies and procedures. Ability to organize and manage multiple tasks. Effective time management and the ability to prioritize work tasks are essential qualities for success in this position." Additional Qualifications Considered: list: - Collaborative yet flexible work ethic. - Strong communication and analytical skills. - Proven experience of participating as a team member in a collaborative environment. - Supervision experience. - Project management experience. Physical Requirements/Work Environment: "Office environment/no specific unusual physical or environmental demands." Compensation And Benefits: details: - UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits) Eligibility may vary by position and FTE status. Highlights include: - Salary/Hourly Pay Rate Information: [[custRCM_PostingSalary]] (placeholder, we should not include as specific) - Comprehensive Tuition Remission UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university. - Robust Retirement Plans As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position. - Real Work-Life Balance UC prioritizes work-life balance with a generous time-off policy, including: * Vacation and sick time * 11 paid holidays and additional end-of-year paid time off (Winter Season Days) * 6 weeks of paid parental leave for new parents - Additional Benefits Include Competitive salary based on experience - Comprehensive health coverage (medical, dental, vision, prescription) - Flexible spending accounts & wellness programs - Professional development & mentorship opportunities We need to avoid placeholder salary line. So we can omit that line. We also have "Competitive salary based on experience" listed under Additional Benefits Include; that's not specific but it's a statement; we could include as benefit? It's vague but it's a benefit statement. The instruction: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. For Benefits, we have concrete items: tuition remission, retirement plans, work-life balance (vacation, holidays, parental leave), health coverage, flexible spending accounts, wellness programs, professional development. Those are specific enough. The "Competitive salary based on experience" is vague but still a benefit statement; maybe we can include but it's somewhat vague. Safer to include only concrete benefits. Now Schedule: we have remote work flexibility info. We'll put that in Schedule section. Now About the role: we need a prose paragraph summarizing the role (maybe the Job Overview minus schedule). Let's craft: "The Department of Accounting and Finance, College of Medicine is recruiting a Pre-Award Senior Grant Administrator. Using established procedures with detailed instructions, this role engages in the day-to-day administration of proposal budget development and grant proposal preparation, provides recommendations and advice to management on process-related topics, and carries out work procedures in accordance with local, state, and federal regulations and university financial and administrative policies. Major duties include reading, understanding, and communicating sponsor guidelines to key individuals, assembling grant proposal materials and project budgets in a high-volume environment with overlapping deadlines, and working with both federal and non-federal sponsors. The Senior Grant Administrator is expected to operate independently with minimal oversight, providing self-sufficient support to faculty and senior research staff." That's prose. Now we need to output HTML fragment with headings
for each section we include: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Schedule. We need to decide if we need Skills section separate from Qualifications. The Additional Qualifications Considered includes communication, analytical skills, etc. Could treat as Skills. But we already have Qualifications section for Additional Qualifications Considered. Could also have Skills separate for communication, analytical, etc. However we risk duplication. Better to have Qualifications for education/experience, Skills for communication etc. But the instruction: Prefer a few substantive sections over many thin ones. So maybe combine Qualifications and Skills? But we have separate headings list; we can choose to include only those with real content. We have: - About the role: yes. - Responsibilities: yes (essential functions). - Requirements: yes (education + experience). - Qualifications: maybe Additional Qualifications Considered (collaborative work ethic, etc.) could be Qualifications. - Skills: maybe we could treat communication and analytical skills as Skills, but they are already in Additional Qualifications Considered. Could merge Qualifications and Skills into one section called Qualifications (or Skills). But we need to follow instruction: use headings only when posting has real specific content. We can have both Qualifications and Skills if we split content meaningfully. Let's split: Qualifications: Additional Qualifications Considered (collaborative yet flexible work ethic, strong communication and analytical skills, proven experience participating as team member, supervision experience, project management experience). That includes communication and analytical skills already; but we can still call it Qualifications. Skills: maybe we could extract specific skills like "Knowledge of NIH policies, cost principles and guidelines", "Ability to organize and manage multiple tasks", "Effective time management and ability to prioritize work tasks". Those are more like skills. But they are also in Essential Functions/Required Experience. Could create Skills section for those