Grant Administrator

Grant Administrator position located at FINANCE AND ACCOUNTING, 3003 N Central Ave, Phoenix, AZ 85012.

About the role

The Grants Administrator serves as the agency's lead authority on grants, identification, acquisition, compliance, financial reporting, and revenue management. The position oversees a centralized Grants Management Unit responsible for maintaining federal and state compliance, maximizing grant revenues, providing fiscal analytics, and coordinating all grant-related communication across program areas, the Budget Office, and federal partners. This role ensures the agency's grant portfolio supports strategic priorities, meets all regulatory obligations, and strengthens financial stewardship.

Responsibilities

• Leads and directs the daily operations of the Grants Management Unit.
• Supervises staff including assignment of duties, performance monitoring, guidance, and professional development.
• Establishes unit processes, work standards, and quality controls for grant management activities.
• Represents the unit in executive, program, and inter-agency meetings.
• Oversees research and identifies new federal, state, and private grant opportunities aligned with agency priorities.
• Leads coordination with program divisions to develop proposals, ensure eligibility, and prepare applications.
• Maintains centralized oversight of the agency's full grant portfolio.
• Serves as the agency's subject matter expert on allowable and non-allowable costs.
• Ensures compliance with federal and state requirements across all grants.
• Oversees quality and timeliness of federal reporting and ensures accuracy in all required submissions.
• Maintains audit readiness and leads corrective action efforts related to grant operations.
• Serves as custodian of the agency’s Cost Allocation Plan, ensuring accuracy and compliance with federal requirements.
• Oversees development, maintenance, and configuration of AZ360 grant budget structures and financial frameworks.
• Leads revenue forecasting using historical data, economic indicators, and scenario analysis.
• Assesses funding risks, identifies opportunities, and develops mitigation strategies.
• Oversees revenue reporting, monthly/quarterly variance analysis, and presentation of findings to leadership.
• Administers sub-grants and ensures full compliance with monitoring requirements.
• Establishes sub-recipient risk assessments, monitoring plans, and documentation compliance.
• Acts as the agency's primary liaison with the Administration for Children and Families (ACF) Region for all grant matters.
• Coordinates with internal program units to ensure federal programmatic reports align with grantor expectations.
• Collaborates with the Budget Office to ensure revenue changes are aligned with expenditure planning.
• Travel may be required.
• Performs other duties as assigned related to the position.

Requirements

• Bachelor's degree in Public Administration, Finance, Accounting, Business, Public Policy, or a related field is required; master's degree preferred.
• Extensive experience in grants management, public finance, or federal compliance, ideally within government, human services, or child welfare environments.
• Advanced knowledge of federal reporting requirements—including IV-E, IV-B, CAPTA, and TANF.
• Strong analytical skills in revenue forecasting, risk analysis, and variance reporting.
• Must clear the DCS Central Registry.
• Valid driver’s license required, as driving is an essential function of the job.
• Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Skills

• Federal and state grant regulations and compliance requirements.
• Cost allocation principles and federal claiming rules.
• Managing financial reporting and budget structures within database systems.
• Management and supervisory principles and practices.
• Leadership and team management.
• Complex financial analysis and forecasting.
• Technical writing and regulatory interpretation.
• Grant development and proposal coordination.
• Ability to manage multiple grants and deadlines.
• Effective communication with executive leadership and federal partners.
• Implementation and enforcement of compliance and quality controls.
• Identification of financial risks and development of mitigation strategies.

Pay

$75,000 - $92,000 Annually

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans.
• Top-ranked retirement and long-term disability plans.
• 10 paid holidays per year.
• Vacation time accrued at 4:00 hours bi-weekly for the first 3 years.
• Sick time accrued at 3:42 hours bi-weekly.
• Deferred compensation plan.
• Wellness plans.
• Paid Parental Leave program.
• Participation in the Arizona State Retirement System (ASRS) with enrollment eligibility after 27 weeks of employment.