Graduate Student Services Advisor, Temporary (5156C) #88489

About the role

The Graduate Student Services Advisor performs a wide range of student services duties and responsibilities for the Department of Psychology at the University of California, Berkeley. The department is a large, complex unit within the College of Letters and Science, serving as a hub for teaching, research, and community service.

Responsibilities

• Graduate Program Administration
• Serves as the primary resource for matters concerning the Graduate Division and departmental regulations and requirements.
• Interprets Graduate Division, department, and university policies as they relate to the graduate program.
• Identifies program needs and trends, makes recommendations to the Director of Student Services, and implements procedures to ensure consistent adherence to policies, as needed.
• Maintains graduate student records, including student academic progress, academic appointments (GSI, GSR, and reader), and fellowship funding.
• Provides reports as needed.
• Covers the qualifying exam process, dissertation committees, and advancement to candidacy.
• Updates and edits graduate program promotional materials and student handbook.
• Assists with the coordination of the Commencement ceremony and coordinates graduate related departmental events.
• Student Advising
• Serves as the primary academic adviser for new and continuing graduate students; closely monitors the progress of each student in the program, identifies problems with students' academic progress and degree requirements, formulates solutions, and refers to the Faculty Advisor, as needed.
• Counsels and advises students and faculty on the interpretation and implementation of policy.
• Graduate Recruitment and Admissions
• Advises current and prospective applicants on necessary academic preparation as well as appropriateness of the program pertaining to individual goals and interests.
• Serves as the primary contact for applicants and accepted candidates.
• Manages admissions process in association with Graduate Division.
• Serves as a liaison between the Admissions Committee and the Department.
• Supports the Admissions Committee, advising on the graduate admissions system and policies.
• Affords support to faculty in the recruitment of candidates offered admission.
• Organizes campus visits of potential students.
• Financial Support
• Coordinates all departmental fellowship funds, administers block grants, and non-resident tuition waivers.
• Stays apprised of changes in Graduate Division fellowship policies and communicates pertinent information to the Director of Student Services.
• Recommends, tracks, and monitors allocation of financial aid and fellowship funds.
• Oversees the process for equitable assignment of GSI and reader positions; recruiting potential GSIs from within and outside the department, determining and tracking GSI eligibility, and recommending promotions, proposing GSI assignments, and making recommendations for additional course staffing needs.
• Professional Development
• Maintain professional growth and development through attendance at training sessions, seminars, and conferences, and participation in campus-wide events and professional organizations.

Qualifications

• Working knowledge of advising and counseling techniques.
• Knowledge of University-specific computer application programs (or comparable institutional systems); excellent computer skills to work in Word, Excel, Drupal, and other web-based systems.
• Ability to work with Slate, CalCentral, Campus Solutions, ACG Psychology database, and other student services programs, or comparable systems.
• Knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences, or comparable institutional knowledge.
• Skills in judgment and decision-making, problem-solving, identifying measures of system performance, and the actions to improve performance.
• Ability in problem identification and reasoning.
• Ability to develop original ideas to solve problems.
• Ability to organize conceptually and spatially, prioritize responsibilities, and multitask.
• Demonstrated reliability, including the ability to meet deadlines and prioritize work independently.
• Interpersonal skills, including effective verbal and written communication.
• Multicultural competencies: the ability to work with diverse populations.

Education / Training

• Bachelor's degree in a related area and/or equivalent experience/training.

Salary & Benefits

The annual salary range that the University expects to pay for this position is $64,260.00 - $110,460.00. This is an exempt, monthly-paid position. This is a full-time, Limited (temporary) position through February 5, 2027.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

• This position is eligible for up to 3 days/week of remote work (within the United States).
• Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.
• This is not a visa opportunity.
• This position is covered by the collective bargaining agreement between the UAW (United Auto Workers) and the University of California Regents for Santa Clara Valley.
• This is a limited appointment to replace an employee on leave, and the automatic conversion to career status after 1,000 hours would not apply.
• Conviction History Background: This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
• Misconduct: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. "Misconduct" Means Any Violation Of The Policies Or Laws Governing Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Or Laws Prohibiting Sexual Harassment, Sexual Assault, Or Other Forms Of Harassment, Discrimination, Dishonesty, Or Unethical Conduct, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Equal Employment Opportunity