Graduate Student Academic Advisor & Certification Specialist

Full-time, exempt staff position with a work schedule of Monday through Friday; specific hours may vary.

About the role

The Graduate Student Academic Advisor and Certification Specialist provides critical support for a variety of graduate programs: Boot Camp, Master of Arts in Administration of Special Education (MAAASE), Master of Arts in Educational Leadership (MAEL), Master of Arts in Teaching (MAT), Master of Organizational Leadership (MOL), and Master of Science in Instructional Design Technology (MSIDT). Responsibilities include extensive communication with prospective students, program directors, the Oklahoma State Department of Education (OSDE), and other campus offices.

Responsibilities

• Academic Advising:
  • Provide academic advising for prospective and current Graduate Studies students in assigned programs from program acceptance through graduation.
  • Develop degree plans that include core courses required for the degree and a plan for meeting any additional hours needed to graduate.
  • Monitor academic progress and work proactively to promote learner success for programs including Boot Camp, MAASE, MAEL, MAT, MOL, and MSIDT.
• Certification Specialist (MAASE, MAEL, and Alt Cert learners):
  • Communicate with the OSDE for Boot Camp, MAASE, and Alt Cert.
  • Collect information for course completion, verification, and certification-related letters for Boot Camp, MAASE, and Alt Cert.
  • Maintain spreadsheet tracking academic progress, certification, adds/drops, and program changes.
• Administrative Duties:
  • Create and submit group calendars to appropriate offices as needed.
  • Manage applicants’ Recruit accounts to accept and enroll them as students.
  • Use CRM to track applications and maintain communication with potential and accepted students.
  • Process add/drop/Extraordinary Circumstance forms as necessary.
  • Assist with the organization of and communication related to MAASE, MAEL, MAT, MOL, and MSIDT events, including orientation, workshops, and Commencement.
  • Prepare monthly conferment list for the registrar's office.
  • Provide budget management assistance for Boot Camp, MAASE, MAEL, and MAT.
  • Manage and report textbook changes for each Boot Camp and cohort.
  • Communicate with instructors if grades or attendance information is needed.
  • Serve as the primary contact for KDP and organize membership activities.
  • Process CCOSA Student Memberships.
  • Identify and resolve student issues through collaborative problem-solving.
  • Assist with Program Advisory Boards recruiting efforts.
  • Attend conferences (register, set up & tear down, shop for supplies, etc.).
  • Maintain communication with school district personnel for networking, awareness, event participation, and student recruitment.
  • Recruit BAE and Alt Cert students to the program pipeline.
• Boot Camp Responsibilities:
  • Collect information for and send out Boot Camp-related letters for OSDE.
  • Coordinate with PGS Marketing to promote Bootcamps.
  • Provide instructor recommendations.
  • Coordinate textbook/resource acquisition for learners.
  • Attend and assist with setup for the first and last Bootcamp sessions.
  • Assist adjunct instructors with setting up SNU’s EdPlan.
• Additional duties as assigned by leadership.

Requirements

• Profess faith in Jesus Christ, possess a strong personal Christian commitment, and be committed to the SNU mission to make Christlike disciples through higher education in a Christ-centered community.
• Understand and embrace the biblical principle that all people are created in the image of God and should be treated with dignity and respect, including a belief in equal opportunity to work, contribute, and flourish without discrimination.
• Bachelor’s degree.
• Experience working in PK-12 public or private education.
• Minimum of two years of related work experience and/or relevant training.
• Strong verbal and written communication skills.
• Ability to prioritize multiple demands in a fast-paced work environment.
• Experience with various computer software applications.
• Ability to travel with possible overnight stays.

Preferred Qualifications

• Master’s degree.
• Experience in teaching/teaching certification.
• Experience in higher education.
• Ability to use technology/computer systems and work in Recruit, Advise, and Colleague CRMs.

Benefits

• Generous benefit structure including a family health insurance plan (shared cost).
• Long-term disability and dental insurance.
• Group life insurance.
• Retirement matching.
• Tuition remission.
• Vacation, sick leave, personal days, and holidays.