Graduate Program Coordinator

Department: CAS Administrative Support • Classification: Office Specialist 2 • Appointment Type and Duration: Regular, Ongoing • FTE: 1.0 • Review of Applications Begins October 12, 2026; position open until filled

About the role

The Graduate Program Coordinator supports graduate students within the assigned Academic Support Unit (ASU), assists the Academic Programs Manager with administrative tasks and special projects, and serves as the primary day‑to‑day point of contact for graduate students. The role oversees graduate program administration, provides guidance on curriculum and requirements, manages graduate websites and recruitment efforts, maintains student records, monitors progress, compiles applications, and works with the Psychology Director of Clinical Training on APA/PCSAS accreditation. The coordinator also undertakes special projects from setup to completion, such as event planning and course schedule development, and reports directly to the Academic Programs Manager.

Responsibilities

• Support graduate students within the assigned ASU
• Assist the Academic Programs Manager in administrative tasks and special projects
• Develop expertise to coordinate and administer graduate program operations and special projects
• Serve as primary day‑to‑day point of contact for graduate students
• Independently communicate with individuals and groups at all university levels to research and interpret information
• Oversee and coordinate administration of graduate programs in the assigned ASU
• Provide guidance to students and faculty on curriculum, application requirements, academic planning, scheduling, and special programs
• Assist the Academic Programs Manager and ASU faculty with special projects as needed
• Communicate with current and prospective students about deadlines, rules, and requirements
• Manage graduate websites
• Lead graduate student recruitment efforts toward enrollment goals
• Maintain graduate student records
• Monitor student progress
• Compile all graduate applications
• Work with the Psychology Director of Clinical Training on clinical program administration, admissions, recruitment, regulatory requirements, and APA/PCSAS accreditation
• Support student academic and program milestones; provide program verification for alumni
• Conduct independent research, analysis, review, and interpretation for special projects; may initiate or be assigned projects from department heads, directors, or the Academic Programs Manager
• Undertake projects from setup through completion, exercising near‑exclusive control (e.g., symposia, conferences, course schedule development)
• Report directly to the Academic Programs Manager and work on the Academic team within the ASU
• Implement departmental priorities, develop procedures, interpret and apply policies, and recommend actions regarding confidential issues

Requirements

• Two (2) years of general clerical experience, with one year including typing, word processing, or other document‑generating experience
• OR An Associate’s degree in Office Occupations or Office Technology
• OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology plus one year of general clerical experience
• Ability to work effectively independently and as part of a team
• Ability to manage competing priorities and deadlines, solve problems, and adapt to changing needs while maintaining strong organization and attention to detail
• High level of interpersonal communication skills to handle sensitive and confidential situations with tact and diplomacy
• Ability to understand and follow guidelines, policies, and procedures
• Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook); ability to learn other specialized software
• Ability to work with faculty, staff, and students from diverse backgrounds to support an inclusive, welcoming environment

Preferred Qualifications

• Experience working in higher education
• Experience identifying, analyzing, and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies

Benefits

The University of Oregon offers a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off.

Pay

$19.36 - $28.75 per hour