Graduate Program Coordinator - 140736

Payroll Title: STDT SVC ADVISOR 2 SV
Department: Urban Studies & Planning
Union: SV Contract
Appointment Type: Career
Appointment Percent: 100%

About the Role

The Department of Urban Studies and Planning (DUSP) is a community of planners, designers, and analysts committed to understanding and transforming cities and environments, bridging research with practice. DUSP provides students with tools to understand the politics, economics, and culture of human settlements amid a rapidly changing climate and society.

DUSP offers two undergraduate degrees: the B.A. in Urban Studies and Planning and the B.S. in Real Estate and Development. DUSP also offers two graduate degrees: the Master in Urban and Regional Planning (MURP) and the PhD in Urban Studies and Planning. The MURP program prepares students with essential knowledge, tools, and skills to understand and improve physical, social, economic, health, environmental, and cultural conditions of neighborhoods, cities, and regions. The PhD program prepares students to take on leadership roles in urban studies and planning research and education to address central civic, environmental, and planning challenges of the future.

The Graduate Coordinator is responsible for administering all aspects of DUSP's two graduate programs (MURP and PhD) in consultation and collaboration with DUSP's Department Chair, Department Director of Graduate Programs, Management Services Officer, and Graduate Program Committee. The MURP program is designed as a two-year program with a target steady state of 50 students. The PhD program is designed as a six-year program with a target steady state of 20 students. The position provides comprehensive advising and administrative support to graduate students from admission through degree completion.

Responsibilities

• Monitor academic progress and coordinate degree milestones for graduate students.
• Ensure compliance with university policies related to graduate programs.
• Serve as the primary liaison among students, faculty, and the Division of Graduate Education to support student success.
• Coordinate curriculum, course scheduling, and program reviews.
• Manage graduate student financial support and employment, including fellowships, scholarships, teaching assistantships, readerships, and research appointments.
• Participate in multi-year funding plans to support student success.
• Work overtime and/or weekends as necessary.

Qualifications

• Demonstrated experience with academic advising and counseling techniques in a university or similar setting, relating to the graduate student cycle from admissions through graduation.
• Knowledge of advising and counseling techniques related to graduate student affairs.
• Demonstrated experience managing and allocating graduate student funding or comparable academic budgets, including financial planning, multi-year funding commitments, budget tracking, and recommending funding allocations to support student employment and financial aid.
• Demonstrated experience with university-specific computer application programs and pertinent databases related to graduate student affairs.
• Knowledge of university processes, procedures, rules, and regulations relating to the graduate student cycle from admissions through graduation.
• Strong communication skills, including making presentations, creating publications, writing reports, explaining processes and policy, providing customer service, and general correspondence.
• Ability to multitask, with strong verbal and written communication skills.
• Ability to write concisely, persuasively, and in summary form.
• Skill to compose, edit, and proofread narrative sections of printed information.
• Ability to express verbally one’s position, plan of action, evaluation, or interpretation in a professional, concise, and courteous manner.
• Strong verbal, written, and electronic communication skills that facilitate professional and effective interaction with a diverse population.
• Skilled at negotiating conflicts among staff, faculty, and students.
• Ability to represent UCSD appropriately to internal and external constituents.
• Multicultural competencies; ability to work with diverse populations.
• Skills in service orientation, organization, active listening, and critical thinking.
• Ability in problem identification and reasoning, including assessing problems and identifying logical solutions.
• Creativity to analyze and solve unusual and new problems in ways that establish effective and efficient procedures.
• Strong analytical, inductive, and deductive reasoning skills.

Special Conditions

Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay

Hiring Pay Scale: $57,100 - $76,900/year

Schedule

Days, 8 hours/day, Monday through Friday (hybrid worksite).