Graduate Assistant - International Compliance & Finance Reconcil

About the Role

The Graduate Assistant will support Avila University’s international compliance, immigration-documentation, and financial-reconciliation activities. This position is designed to provide practical administrative and research experience to a graduate student with knowledge of immigration law, international education, regulatory compliance, and document review. The Graduate Assistant will work primarily remotely but must attend graduate residencies and report to the Kansas City campus when requested. This is a tuition-remission-only position and does not include hourly wages or a cash stipend.

Responsibilities

• Assist with audits of international student admissions and immigration files.
• Review files for required documents, including passports, visas, academic records, credential evaluations, English-proficiency evidence, financial documentation, Forms I-20, and other supporting materials.
• Help organize and maintain documentation related to F-1, J-1, H-1B, SEVP, and Department of State compliance.
• Assist with H-1B petition preparation, document organization, filing checklists, case tracking, and recordkeeping under the supervision of authorized university personnel.
• Research federal immigration regulations, policy announcements, and procedural updates affecting international students, scholars, and employees.
• Prepare summaries, checklists, draft correspondence, and internal guidance based on assigned research.
• Support institutional preparation for compliance reviews, site visits, recertification, and internal audits.
• Assist with periodic reconciliation of enrollment and revenue-share reports. Compare partner reports with university enrollment, billing, scholarship, and payment records and identify possible discrepancies for review.
• Support other international operations, special projects, and compliance-related assignments as directed.
• Attend required Avila residencies, meetings, training sessions, and campus activities.
• Protect confidential student, employee, financial, and immigration information in accordance with FERPA and university policies.
• Perform additional job-related duties and responsibilities as requested.

Requirements

• Admitted to and enrolled in an Avila University graduate program.
• Prior legal, immigration, international education, compliance, or administrative experience.
• Strong research, writing, analytical, and organizational skills.
• Ability to review detailed records accurately and identify missing or inconsistent information.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Ability to work independently in a primarily remote environment and meet assigned deadlines.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, and electronic document-management systems.
• Ability to attend required residencies and report to the Avila University campus when requested.

Qualifications

• An LL.M., law degree, or prior professional legal experience.
• Previous experience involving U.S. immigration law or international student regulations.
• Familiarity with F-1, J-1, H-1B, SEVIS, USCIS, or Department of State processes.
• Experience reviewing financial reports, invoices, enrollment records, or revenue-share calculations.
• Experience working with international students or cross-cultural programs.

Successful candidates should showcase their work and experience in contributing to a climate that supports a diverse student body, serves first-generation college students, multilingual learners, and contributions to equity and social justice through their work.

About the Community

Kansas City, a two-state metropolitan area with a population of nearly two million, offers a wide variety of cultural, educational, and social life opportunities. Avila University, a Catholic university founded and inspired by the Sisters of St. Joseph of Carondelet, provides undergraduate and graduate education in the liberal arts and professional studies, preparing lifelong learners who make meaningful contributions to the global community.