Global Talent & Payroll Specialist

About the Role

Make a difference at one of Florida’s premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences. The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014.

Responsibilities

• Global Talent & International Services - 50%
  • Serve as the University's Designated School Official (DSO) and maintain compliance with SEVIS and federal immigration regulations.
  • Assist international students, faculty, staff, and hiring managers regarding immigration requirements, employment authorization, and visa processes.
  • Process and maintain SEVIS records and ensure timely reporting.
  • Coordinate employment-based immigration matters, including H-1B, TN, OPT, CPT, J-1, and permanent residency cases in collaboration with legal counsel.
  • Prepare and review immigration documentation and maintain confidential records.
  • Monitor changes in immigration laws and recommend policy and procedural updates.
  • Develop and deliver immigration orientations and informational sessions.
• Payroll Administration - 30%
  • Support payroll processing under the direction of the Payroll Program Director.
  • Review personnel actions affecting payroll for accuracy and completeness.
  • Process employee transactions related to hires, separations, and employment changes.
  • Assist with payroll audits, reconciliations, and reporting.
  • Respond to employee payroll inquiries and resolve discrepancies.
  • Coordinate payroll matters affecting international employees and foreign national taxation requirements.
  • Participate in payroll processing during peak periods and assist with year-end activities.
  • Maintain GLACIER software to produce 1042-S tax documents that are filed with the IRS.
  • Maintain GLACIER Tax Prep software, which assists foreign nationals in preparing their tax returns.
• HR Operations & Collaboration - 20%
  • Partner with the HR Business Partner to support employee onboarding, employment changes, and compliance initiatives.
  • Collaborate with the HRIS team to maintain accurate employee and immigration data within university systems.
  • Participate in HR projects, process improvements, and system implementations.
  • Assist with audits, reporting requirements, and regulatory compliance activities.
  • Maintain confidential personnel records and documentation.
  • Provide exceptional customer service to internal and external stakeholders.
  • Perform other duties as assigned.

Requirements

• Bachelor's degree from an accredited institution of higher education.
• Minimum of two (2) years of experience serving as a Designated School Official (DSO) in a higher education environment.
• Experience interpreting and applying federal immigration regulations and SEVIS requirements.
• Experience working with confidential records and regulatory compliance.
• In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.
• Payroll experience is not required. The successful candidate will receive comprehensive training in university payroll administration.

Preferred Qualifications

• Experience in a State University System (SUS) or public higher education environment.
• Experience with employment-based immigration sponsorships.
• Experience with Workday HRIS or payroll systems.
• Experience with I-9 compliance and E-Verify.
• SHRM-CP, SHRM-SCP, PHR, or related professional certification.
• SHRM Immigration Certification.
• Experience working collaboratively with HR Business Partners, HRIS professionals, and payroll teams.
• Experience in payroll.

Skills

• Knowledge of federal immigration laws, SEVIS regulations, and employment eligibility requirements.
• Ability to interpret complex regulations and communicate them effectively.
• Strong analytical, organizational, and problem-solving skills.
• Excellent interpersonal and customer service skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Demonstrated attention to detail and commitment to confidentiality.
• Proficiency with Microsoft Office and enterprise HR information systems.
• Ability to establish collaborative working relationships across departments.
• Ability to learn in a fast-paced environment.
• Ability to work independently as well as in a team setting.
• Ability to adapt to constant change.

Other Requirements

• Must possess a valid driver’s license.
• This position requires a criminal background check.
• This position is subject to federal and state privacy regulations.

Schedule

This position is exempt/salary exempt. The normal work schedule is Monday – Friday, 8:00 a.m.-5:00 p.m. However, occasional overtime (weekends and evenings) may be required.

Pay

Target hiring salary: $50,200 - $54,000 commensurate with experience.

Benefits

• Health Benefits

  Qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and worker's compensation. Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans.

• Retirement

  Florida Poly offers great options for retirement. From the required selection of a state plan to additional voluntary retirement plans, employees have many opportunities to save and prepare for their future.

• Other Benefits
  • Discounts & Perks
  • Annual Leave

    Qualified employees may accrue 22 days of annual leave. In addition, the University observes the holidays listed in the University Holidays policy FPU-1.008.

  • Sick Leave

    Qualified employees may also accrue 12 days of annual sick leave and participate in the Sick Pool Program.

  • Employee Assistant Program (EAP)