Global Receptionist (Part-time)

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

About the role

The Global Receptionist serves as the first point of contact for visitors, team members, customers, and global inquiries, delivering a professional and customer-focused experience that reflects the company’s brand and values. In addition to managing front desk operations, this role provides cross-functional administrative support across multiple departments, including Sales, Marketing, and Customer Service. This individual acts as a central resource and connector within the organization—proactively coordinating communications, supporting internal initiatives, and ensuring inquiries and requests are directed efficiently and accurately throughout the business.

Responsibilities

• Front Desk & Administrative Support
  • Serve as the primary receptionist for the local facility by greeting visitors, answering phones, and managing general office communications
  • Maintain a welcoming, professional, and customer-focused front office environment
  • Coordinate incoming mail, packages, and office-related administrative tasks
  • Maintain the company directory to ensure accurate employee and departmental contact information
  • Order food and catering for meetings, events, and company activities as needed
  • Print and prepare Assembly Parts books and related materials for the Assembly team
  • Create, maintain, and update standard operating procedures (SOPs) related to receptionist and administrative responsibilities
  • Train and support daily substitutes and backup coverage personnel during planned or unplanned absences
  • Support team member engagement activities and site coordination efforts as needed
• Cross-Functional Business Support
  • Coordinate company-sponsored sporting event tickets and related team member/customer communications
  • Assist with process improvements and administrative coordination across departments
  • Serve as the primary point of contact and coordinator for company Golf Tournament and Veterans Day events
  • Coordinate company charity collections and employee donation initiatives
  • Serve as a reliable resource for team members and departments requiring general operational support

Requirements

• Strong organizational and multitasking skills with the ability to manage competing priorities
• Excellent verbal and written communication skills
• High level of professionalism, discretion, and customer service orientation
• Ability to work cross-functionally and build collaborative relationships
• Proficiency in Microsoft Office and general business systems
• Strong attention to detail and follow-through

Preferred Characteristics

• Resourceful, adaptable, and proactive
• Comfortable managing a wide variety of responsibilities in a fast-paced environment
• Demonstrates initiative and a willingness to support evolving business needs
• Team-oriented with a positive and service-driven mindset

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions.