Global Equities | US Equities Distribution - Administrative Assistant III

Key Responsibilities

• Provide comprehensive administrative support to senior managers and multiple team members, supporting groups of 15 or more professionals
• Manage high-volume of detailed information and email traffic while interacting with senior employees, particularly during peak periods and large events
• Manage complex calendars, including scheduling meetings, resolving conflicts, and coordinating across time zones
• Arrange domestic and international travel, including itineraries, accommodations, and visa requirements as needed
• Process and reconcile travel and expense reports accurately and in a timely manner using Concur
• Plan and coordinate conferences, meetings, and events, including logistics, materials, and on-site or virtual support
• Serve as a key point of contact, communicating professionally with all levels of the organization and across business functions
• Maintain a high level of discretion and confidentiality when handling sensitive information
• Operate effectively in a fast-paced environment, adapting quickly to changing priorities

Required Skills and Qualifications

• Minimum of 10 years of experience in financial institutions, preferably investment banks and/or hedge funds, providing administrative support to senior leaders and large teams
• Full-time, on-site role based in New York City
• Strong experience using Concur for travel booking and expense processing
• Extensive experience with diary and calendar management for senior managers and leadership teams
• Strong attention to detail with the ability to prioritize and execute tasks accurately
• Proven ability to work effectively under pressure, meet tight deadlines, and maintain professionalism
• Flexibility to work extended hours when business needs require
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint

Role

Based in NYC, 5 days (M-F)

In the office

Shift:

1st shift (United States of America)

Hours Per Week:

40