Global Document Specialist - Austin, Dallas, Houston, London, New York, Washington

About the role

The Global Document Specialist is responsible for producing a wide variety of documents, including complex transactional and litigation documents, using a variety of available software. This position requires strong legal word processing and administrative skills, time management skills, and the ability to perform well under strict deadlines.

Responsibilities

• Creates, converts, formats and revises a wide variety of documents, including transactional and litigation documents, Edgar filings, correspondence, presentations, charts, graphs, timelines, Excel spreadsheets and others, using appropriate Firm software applications.
• Transcribes audio files, generates comparisons; creates electronic trial notebooks, electronic closing sets and PDF portfolios; marks and generates Table of Authorities; and handles various other word processing-related tasks.
• Carefully follows instructions and established Firm and departmental procedures.
• Proofreads completed work thoroughly for accuracy.
• Maintains confidentiality and security of sensitive information at all times.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Three years legal word processing experience working in a law firm or legal environment required.
• Strong legal word processing skills and ability to diagnose, troubleshoot and correct problem documents.
• Strong proficiency in Microsoft Word for document automation, formatting and editing; thorough working knowledge of PowerPoint, Excel, Visio and Outlook; proficiency in document management system (DMS) software, comparison software, and PDF conversion and editing tools.
• Must score 55 wpm with a 2% or less error rate on the firm's legal typing test and 76% or higher on the firm's legal spelling test.
• Must successfully complete a Word skills assessment.

Skills

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work efficiently under pressure and meet tight deadlines.
• Excellent written and verbal communication skills and ability to follow instructions effectively.
• Proficient problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Collaborative team player with a positive attitude.
• Excellent customer service skills and flexibility to handle changing priorities to support business needs.
• Self-starter who can work both independently and in a team environment.

Pay

The full time base annual salary for this position in the New York and Washington D.C. market is expected to range between $76,774.15 - $132,313.33. Actual compensation may vary based on geographic location, work experience, education and/or skill level.

Schedule

Monday - Friday from 5:00 p.m. - 12:30 a.m. CT. Extra hours and holiday overtime are periodically required. Job may be performed in a typical office or remote environment, subject to business needs.