GENERAL CLERK 3 - Administrative Support

We are R&D problem-solvers providing independent, premier services to government and industry clients; since 1947 we work toward the betterment of humankind, pushing the boundaries of science and technology to develop solutions. By joining our team you will receive an additional $500.00 in your first paycheck, minus applicable taxes.

About the role

We are seeking a Secretary to provide high-level administrative support to our Directorates and senior leadership. This individual should bring a strong work ethic, take initiative, and offer experience-based insights to help improve administrative operations.

Role Objectives

• Provide comprehensive administrative support in a fast-paced environment.
• Act as a liaison between internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Identify opportunities to streamline administrative tasks and implement best practices.
• Possess high proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills, attention to detail, and time management.
• Function as a contributing member of the team and provide excellent customer service while maintaining a strong sense of urgency.

Daily and Monthly Responsibilities

• Manage and maintain Microsoft Outlook calendars to ensure effective time management.
• Review division correspondence for accuracy and grammar, and route it to management for approval.
• Assist with division events and client visits, including coordinating and ordering client lunches, and handling division meeting setup and breakdown.
• Schedule and organize meetings, prepare agendas, and record/distribute meeting minutes.
• Assist division leadership with managing their calendars and daily meetings.
• Process reimbursement requests and vendor invoices for payment.
• Perform additional duties as assigned by the Manager and division leadership.
• Track, process, and follow up with division staff on all matters related to business travel.
• Schedule hotels, car rentals, and airfare for division staff.

Requirements

• Requires a high school diploma or equivalent.
• 4–6 years of general administrative duties: familiarity with general office procedures; use of office equipment such as reproduction equipment and telephone systems.
• 4–6 years of understanding of business office functions: use of common word processing, database, and spreadsheet software; use of correct grammar, spelling, and punctuation rules.
• 4–6 years of basic organizational skills; ability to work well with others; dependable; self-motivated.
• Existing security clearance preferred but not required; must be able to obtain a security clearance.
• A valid/clear driver’s license is required.

Special Requirements

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.

Job Location: San Antonio, Texas