FWSP Clerical (Off-Campus) - YWCA

About the role

This is an off-campus, Federal Work Study Program (FWSP) student clerical position with YWCA OKC, in which the student’s main objective is to fully digitize and then destroy forensic exam charts that are 5+ years old. Other general duties and responsibilities may include working as a team member with all YWCA staff and administration, maintaining optimal business office procedures with regard to correspondence and filing, and performing other miscellaneous duties as assigned by the supervisor and management team.

Responsibilities

• Audit charts: Ensure each forensic exam chart is in the correct order and no pages are missing.
• Scan audited charts and upload them to the Forensic drive.
• Digitally sort charts once scanned, naming and placing them correctly on the server.
• Remove personal identifiable information from forensic exam folders prior to destruction.
• Assist in destruction of properly digitized charts under supervision of the Senior Director, Assistant Director, or Coordinator.
• Communicate effectively in a diverse and crisis-oriented environment, which includes speaking to individuals who have recently experienced sexual assault, domestic violence, and stalking.
• Demonstrate servant leadership, critical thinking, teamwork, self-motivation and direction, organizational development and negotiations skills, strong oral and written communication, robust computer and technology skills and resource development.
• Envision and implement change, work collaboratively with diverse communities, work with volunteers and communicate the mission and work of YWCA OKC.

Requirements

• Complete documentation to assure compliance with criteria and standards required by licensing and funding sources and completes necessary electronic entries and all required agency forms.
• Maintain confidentiality and integrity of sensitive information related to clients and programs.
• Understand and adhere to YWCA Employee Handbook and all YWCA Policies and Procedures.
• Maintain required annual training hours.
• Maintain cooperative and communicative relationships with peers and community partners as necessary.

Qualifications/Experience

• Experience with and strict adherence to client confidentiality is an absolute necessity.
• Intermediate computer skills and experience with administrative office tasks are highly preferred.
• The candidate should have strong organizational skills, ability to multitask, ability to be a team player in a professional office setting, excellent written and oral communication skills, sensitivity of intercultural communication, good interpersonal skills, show initiative, and be detail oriented, dependable, and thorough.