Fundraising Coordinator

Description

Public Outreach is looking for a rockstar to spearhead the management and efficient organization of our Boston offices, with virtual support for other US offices. With a small but mighty admin/logistics team spread across North America (Canada/US), from Vancouver to Halifax, from LA to NYC. Public Outreach is a leader in the charity fundraising industry, with a large part of its success summarized in its motto: Honest. Respectful. Effective. We are looking for an individual who embodies our motto and is passionate about our staff and mission. This ideal candidate is efficient as a way of life, is excited to create/refine processes, and thrives in a vibrant, diverse workspace. We are looking for someone who can pay attention to detail, has strong communication skills, and who approaches situations with a positive outlook.

Overview Of Job Duties

• Provide administrative support to managers and staff
• Assist with new hire paperwork and processing of onboarding documents
• Manage and maintain office records, documents, and filing systems
• Prepare and distribute emails and memos
• Order and manage office equipment and supplies management
• Serve as a point of contact for internal and external communications
• Ensure meeting rooms are prepared and set up as needed
• Greet and assist visitors, clients, and guests
• Prepare, format, and proofread documents, reports, and presentations
• Maintain and update employee and client databases
• Assist in tracking and reconciling office expenses
• Prepare expense reports and submit them for approval
• Ensure compliance with health and safety regulations
• Help plan or assist with occasional maintenance services

Requirements

• 1-2 years of administrative experience, 1 year of Customer Service experience preferred
• Passionate about spreadsheets and/or a fast learner who's not afraid of Excel/Google Sheets
• Intermediate-to-advanced understanding of Google Workspace (Gmail, Google Calendars, Google Sheets, etc)
• Solution-oriented problem solver
• Excellent documentation and project-tracking skills

Qualifications

• Excellent communication skills, written and verbal
• Excellent phone and email etiquette
• Strong data entry skills with a record of high accuracy
• Attention to detail
• Demonstrated ability to manage priorities
• Demonstrated ability to work independently
• Ability to effectively coordinate multiple tasks and strictly adhere to deadlines
• Positive attitude with the ability to thrive in a stressful working environment
• Must be able to lift up to 50 lbs (large package handling, arranging desks, etc)

Pay

Hourly, $20 - $22.50/hr (based on experience)

Schedule

Monday - Friday, 9AM-3PM, no weekend shifts available

Location: In-office / Boston, MA (2 locations)