Full-time Staff: Purchasing/Bookstore Liaison

Responsibilities

• Enter, review, and approve requisitions within the procurement system Jaggaer and analyze for account code, quantity, specifications, and delivery requirements.
• Approve/Enter requisitions into Clockshop.
• Provide technical support and training using Clockshop software.
• Expedite orders when necessary, working with suppliers and end customers to produce satisfactory results.
• Inform requisition source of changes in delivery and existence of any problems that might prevent timely delivery of requirements; seek satisfactory substitutes and/or approval of alternative action designed to achieve timely delivery requirements; issue change orders, cancel back orders, and reorder from other sources.
• Respond to problems from departments; investigate issues; search for lost, misplaced, or delayed shipments; correspond with suppliers and shippers to trace items; update purchasing module appropriately.
• Report to supplier any shortages, over shipments, or damages; make arrangements for materials to be returned to vendor for replacement or credit; update system and advise Accounts Payable department of adjustments.
• Maintain business relationships and professional interactions with suppliers.
• Receive quotations by mail, telephone, or personal representation of bidders; analyze quotations by checking specifications, prices, quantities, etc., to determine conformance with College purchasing policy, state, or other contracts.
• Formulate specifications for complex, unique, or large-scale purchases.
• Prepare invitation to bid from specifications of various items and preside at bid openings, which include reading bids to general public.
• Check discrepant invoices against purchase orders making the necessary changes to ensure timely payment.
• Aid in procurement, delivery, and sales of course material including the Bookstore First Day Access system.
• Aid in operational functions of the Bookstore in a manner consistent with the mission of the College and the Bookstore; assist with customer service and perform other related duties as assigned.

Qualifications

• Bachelor’s degree appropriate to the responsibilities of the position, four years of experience buying commodities and services.
• Public sector background/experience and proficiency in various software programs such as Word, Excel, Banner, Teams, Jaggaer software preferred.