Full Time - Admin Coordinator - Ryman Auditorium

Responsibilities

• Support venue leadership in operations, billing, employee hiring, and engagement
• Serve as the first point of contact for visitors to the Ryman Auditorium administrative offices
• Manage communications, including greeting visitors, answering phones, handling mail, and directing inquiries professionally and appropriately
• Aid in daily administrative and general office functions, such as ordering office supplies, submitting invoices for payment, and maintaining files and tracking systems
• Maintain organization of the office, supplies, and equipment
• Assist with administrative functions for various operations departments, including billing and general reporting
• Track, code, and submit invoices, expense reports, and expense card statements for approval
• Maintain and submit monthly accruals
• Support new vendor setup, check handling, and wire transfers; process change cash orders, cash returns, and reconciliation
• Process e-pay requests
• Manage calendars and maintain dates in event/sales systems
• Cook up parking pass creations and generate daily approved parking lists
• Aid in employee engagement, retention, and appreciation efforts
• Screen and fulfill community donation requests according to established guidelines
• Support community relationships by organizing and processing routine correspondence
• Track routine equipment maintenance needs and required building inspections
• Perform periodic internal building, health, and safety audits to maintain compliance
• Partner daily with venue leadership and external auditors when on-site
• Perform other duties as assigned

Requirements

• High school diploma or equivalent required
• 2+ years' administrative experience preferred
• Experience in hospitality industry or related department preferred

Qualifications

• Effective interpersonal, verbal, and written communication skills
• Strong organization skills and attention to detail
• Proficient with Microsoft Office Suite

Skills

• Physical requirements: Speak and hear to communicate, frequently sit, occasionally climb, kneel, bend, step up/down, reach above shoulder, frequently lift/carry up to 25 lbs, continuously use gross motor skills with frequent use of bi-manual dexterity and fine motor skills for computer use
• Working conditions: Continually works in normal office conditions and in close proximity to others