Full-Charge Bookkeeper

Key Responsibilities

• Oversee all accounting and financial operations for the company.
• Collaborate with the company's CPA to ensure accurate financial reporting and regulatory compliance.
• Establish, maintain, and continuously improve accounting processes and office procedures.
• Process payroll, including certified payroll reporting, payroll tax filings, and employee benefit administration.
• Cooky notices, lien waivers, and lien release documentation.
• Manage the full accounts receivable cycle, including invoicing, collections, deposits, and customer account maintenance.
• Process accounts payable by receiving invoices, obtaining approvals, collecting required releases, and preparing payments.
• Reconcile bank accounts, credit card statements, and other financial accounts.
• Set up new jobs, monitor project costs, maintain job costing records, and prepare work-in-progress (WIP) schedules.
• Complete monthly, quarterly, and year-end closing activities.
• Administer company insurance policies, including workers' compensation, commercial auto, inland marine, and general liability, while coordinating renewals, claims, and premium payments.
• Maintain all business licenses, contractor licenses, OSHA compliance documentation, and renewal requirements.
• Oversee vehicle registrations, DMV renewals, toll account management, and smog certification compliance.
• Supervise and support front office administrative staff.
• Monitor and reconcile company credit lines, equipment financing, and vehicle loan accounts.
• Manage recurring operating expenses, including utilities, telephone systems, mobile services, and internet accounts.
• Coordinate vendor services such as janitorial, landscaping, pest control, and fire protection maintenance.
• Maintain software subscriptions, licensing agreements, renewals, and vendor accounts.
• Provide the owner with regular updates on financial performance, office operations, and outstanding issues through weekly status meetings.

Job Requirements

• Certified payroll
• Management
• A/P
• A/R