Fuel Purchaser

We welcome all individuals from varied backgrounds and experiences to apply. Our company values the unique perspectives and talents that each person brings to our team.

About the role

The Fuel Purchaser is responsible for overseeing daily fuel purchasing and contract management, inventory management and control, and vendor coordination to support the company’s operational needs. This role ensures the company maintains adequate fuel levels, manages fuel procurement efficiently, and assists in resolving contract discrepancies and logistical supply issues. Additionally, the Fuel Purchaser manages and guides fuel team members to ensure accurate fuel data tracking, reconciliation, and reporting. This role demands attention to detail, collaboration, analytical skills, and a commitment to cost-effective fuel management aligned with company objectives.

Visa sponsorship is not available. Must be authorized to work in the US as defined by the Immigration Act of 1986 and must pass a criminal background check.

Requirements

• Bachelor’s degree in Business Administration, Finance, Supply Chain, or a related field
• Minimum five (5) years of experience in fuel purchasing, logistics, or a similar role, with knowledge of procurement processes and contract management
• Strong intellect and analytical aptitude, with the ability to manage multiple and varied activities
• Excellent negotiation, oral, and written communication skills
• Strong attention to detail and ability to manage large, multi-party projects
• Comfortable with a fast-paced, quickly changing work environment
• Proficient in Microsoft Office (Excel, Word, Outlook)

Preferred Qualifications

• Prior experience within the airline or petroleum industry
• Experience with fuel market dynamics, pricing trends, and strategic purchasing

Responsibilities

• Assure fuel is provided reliably and economically wherever needed by the company
• Execute timely fuel releases or contracts to ensure reliable supply, collaborating on sourcing strategies
• Maintain optimal inventory levels by monitoring usage and forecasting fuel; distribute monthly fuel nominations to vendors
• Manage, review, and update fuel capacity and fuel on hand for all locations; support fuel capacity expansion
• Coordinate with fuel suppliers and service providers to negotiate competitive terms, manage deliveries, and address supply-related issues
• Track and analyze fuel market trends to identify cost-saving opportunities
• Review, prepare, and negotiate fuel supply RFPs and contracts, ensuring compliance with company policies and legal requirements
• Manage contract renewals, expirations, and amendments
• Reconcile fuel invoice disputes, fuel data, and bill of lading delivery records to ensure accuracy
• Collaborate with team members on daily administrative tasks and ensure accurate documentation of transactions, consumption data, and inventory levels
• Supervise, mentor, and guide fuel team members to ensure accurate and reliable fuel data and analytical support
• Facilitate the resolution of inventory discrepancies and aid in complex problem-solving within the team
• Work closely with departments such as Accounting, OCC and Dispatch, Quality Assurance, Airport Planning, and Safety to support company objectives
• Oversee and maintain the Fuel Management System, updating it with current fuel prices, terms, and other relevant contract data
• Prepare and analyze fuel data reports, cost summaries, and projections as needed
• Attend consortium meetings and other relevant forums to represent and advance company fuel supply interests
• Ensure direct reports understand and apply customer service standards to their daily responsibilities
• Model Allegiant’s customer service standards in personal actions and leadership direction
• Perform other duties and projects as assigned

Physical Requirements

The Physical Demands and Work Environment described here are representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, printer, and phone
• May be required to lift, push, pull, or carry up to 20 lbs
• May be required to work various shifts/days in a 24-hour situation; regular attendance is required
• Exposure to moderate noise (e.g., business office with computers, phones, printers, and foot traffic), temperature, and light fluctuations
• Ability to work in a confined area and sit at a computer terminal for extended periods
• Some travel may be required

Allegiant, as a national air carrier, is deemed an essential service provider during declared national and state emergencies. Team Members will be required to report to their assigned work location during such emergencies unless prohibited by local, state, or federal order.

Benefits

Full Time

• Profit Sharing
• Medical, Dental, Vision, Life, and Disability Insurance
• Medical Travel Reimbursement
• Legal, Identity, and Pet Insurance
• 401K with an employer match
• Employee Stock Purchase Plan
• Employee Assistance Program
• Tuition Reimbursement
• Flight Benefits
• Paid vacation, holidays, and sick time

Part Time

• Profit Sharing
• Medical Travel Reimbursement
• Legal, Identity, and Pet Insurance
• 401K with an employer match
• Employee Stock Purchase Plan
• Employee Assistance Program
• Tuition Reimbursement
• Flight Benefits
• Sick time