FT - Judicial Assistant I - Justice Court Division

Pay

GRADE 115: $42,763.43 – $62,006.97 annual salary ($20.56 – $29.81 hourly). Non‑exempt, full‑time, eligible for benefits, 40‑hour work week.

General Purpose

This position performs a variety of routine and complex clerical duties to maintain comprehensive records, reports, accounts, or files related to activities of the Ogden City Justice Court. The role reports directly to the Assistant Court Administrator.

Requirements

• At least one year of clerical work experience; court or legal experience preferred.
• High school diploma or equivalent.
• Any combination of experience and education that would likely provide the required knowledge and abilities may be qualifying.
• Possession of, or ability to obtain, a valid Utah driver’s license.
• Special consideration given for verbal proficiency in Spanish.

Responsibilities

• Perform cashier functions when called upon, accepting, posting, processing, and verifying payments, credits, and other financial transactions.
• Perform accounting functions ranging from balancing daily work to processing unusual and complex financial transactions.
• Maintain comprehensive index files, forms, reports, and/or records.
• Operate computer terminal to input and retrieve information related to statistics, records, reports, accounts, and services.
• Greet the public over the counter and on phones; respond to questions related to judicial services and functions (cases, bail, warrants, payments, and appointments).
• Maintain official court dockets and associated papers; post official entries reflecting pertinent facts, financial records, and judgments; maintain a suspense file on all pending court cases, including financial matters.
• Schedule arraignments, pre‑trial, and other pre‑ and post‑judgment hearings, as well as jury and non‑jury trials; prepare and maintain court calendars, keeping the judge advised of all schedules and delinquent cases.
• Coordinate and track community service ordered by the judge.
• Scan documents into CORIS and process documents in WorkSpace.
• Clerk video court and/or small claims court; prepare and process minutes for signature.
• Open, review, and distribute mail for the court.
• Maintain liaison and communications with agencies associated with the criminal justice system (Police Department, bail bondsmen, prosecuting attorney offices, private probation providers, public defenders, adult probation, other justice courts, and other city offices).
• Prepare, assemble, and check materials for each court session.
• Establish and route case files.
• Prepare and route notices according to required procedures.
• Arrange prisoner transportation to and from court.
• Perform follow‑up work subsequent to court sessions.
• Issue judicial orders.
• Post information generated during court sessions to case files.
• Prepare and route certified copies.
• Issue stay dates; issue and recall bench warrants.
• Pick up orders and commitment orders.
• Process expungements, criminal, and small‑claims appeals.
• Enter information, pleadings, motions, summons, subpoenas, minute findings, judgments, and orders made by the courts.
• Maintain tickler files to monitor when payments are due, end of six‑month probation, etc.
• Contact the public regarding citations, criminal, and small‑claim actions.
• Participate in safety and risk‑management activities; take action to reduce liability to the city.
• Attend work punctually; work as a team and frequently meet with co‑workers and supervisors; communicate in‑person with the public during office hours; use on‑site equipment.
• Perform other related duties as required/assigned.

Benefits

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental coverage
• Employee Assistance Program (EAP)
• Life Insurance
• Long‑Term Disability
• Employee Loan Program – computer, bike & exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement