FT HUP PeriOp Lead Inventory Receiver

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

About the role

At the Hospital of the University of Pennsylvania (HUP) and the Perlman Center for Advanced Medicine, the PeriOp Lead Inventory Receiver is responsible for tissue tracking and leading a team focused on PeriOp shipping and receiving for the 25,000 OR cases, 8,000 Cathlab procedures, 21,000 EP procedures, 2,000 IR neuro procedures, and 20,000 Endoscopy/Pulmonary procedures performed annually at HUP East, HUP West, Perelman Surgicenter, and Endoscopy to proceed without interrupting the safety of patient care.

This role facilitates active communication between Perioperative Supply Chain staff and all Perioperative Clinical and Perioperative Business Operations staff in dealing with supply chain matters. In collaboration with the Director and nurse leaders, the PeriOp Lead Inventory Receiver works with all levels of supply chain and management to establish and maintain the appropriate flow of supplies and equipment.

The PeriOp Lead Inventory Receiver is part of the Customer Support and Supply Chain team and will lead a team focused on receiving (electronically and/or physically), inspecting, counting, and noting any discrepancies on incoming and outgoing freight. This role involves recording all quantities received on purchase orders, both on paper and in the system, to ensure accurate processing and audit trails. The position requires the ability to read, write, follow and comply with procedures and policies, perform simple arithmetic calculations, and develop and maintain effective working relationships with peers, management, clinicians, and other relevant hospital areas.

The PeriOp Lead Inventory Receiver provides leadership and support to all Perioperative areas for Supply Chain Management in shipping/receiving, tissues management, supply distribution, and expense reduction. This role requires problem-solving skills with accuracy and a high attention to detail, organization, and control of inventory functions to achieve optimal service standards and fiscal accountability. The position champions service excellence as a frontline team member of PeriOp Supply Chain, ensuring optimal service to surgeons and clinical teams.

Responsibilities

• Leads a team of two focused on PeriOp Shipping and Receiving.
• Able to perform all duties of the Materials Service Partner II when needed.
• Communicates vital information to prevent further delays in receiving shipments of supplies and equipment.
• Receives products into inventory, unloads and inspects products for damage, verifies receipt of items in Lawson.
• Researches/resolves inventory discrepancies to maintain consistent flow of surgical supplies and equipment.
• Utilizes Lawson to update inventory changes (incoming and outgoing).
• Assists with regular inventory counts.
• Provides professional communication by phone and email with both staff and vendors.
• Contributes to team effort by working with cross-functional teams including Operations, Purchasing, and Quality.
• Verifies that appropriate items are received by checking against packing slip and purchase order.
• Notifies inventory team of shortages and overages; communicates with Buyers regarding issues with discrepant shipments.
• Responds to emergencies outside normal working hours.
• Manages and maintains cleanliness/organization of PeriOp Supply spaces/rooms.
• Accountable for ensuring all orders are received and meet Penn Medicine audit/regulatory controls and business guidelines; seeks to optimize customer satisfaction by acting as the single point of contact (SPOC).
• Pushes inventory carts carrying up to or exceeding 50-pounds of items and objects.
• Operates a forklift and pallet jacks in the building on a daily basis.
• Actively contributes to ongoing continuous improvement efforts and projects.
• Works under close supervision on routine work and general duties.
• Manages Mobile Aspects Automated Tissues Tracking Program iRISecure Software and iRISecure Cabinets as program manager and PeriOp subject matter expert for tissues tracking.
• Communicates and rectifies gaps in tissues record keeping.
• Reviews EPIC Optime records for required implant information to replace consigned inventory and notifies nursing/supply leadership of errors in documentation.

Requirements

• High School Diploma/GED (Required).
• 2+ years of experience in a Healthcare setting.
• Experience in Supply Chain/Warehousing.
• Experience in stocking and inventory.
• Associate of Arts or Science in Supply Chain, Business, Health Care Administration, or a related field (preferred).
• Experience in Healthcare Supply Chain.

Benefits

We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region.