Front Office Specialist Bilingual

Responsibilities

• Greet patients and visitors
• Communicate wait times to patients and direct them accordingly
• Obtain authorization, as needed, to process patients for services
• Check in patients using appropriate patient management system
• Explain all required forms to patients and ensure proper completion of all paperwork
• Answer incoming telephone lines and direct the caller accordingly
• Contact patients regarding appointment reminders, rescheduling, or cancellations
• Check out patients in appropriate patient management system and distribute records
• File paperwork, medical records, and correspondence
• Maintain inventory of office supplies and printed forms
• Manage dissemination of all paperwork to outside parties including non-injury, custody, and control forms
• Follow HIPAA guidelines and safety rules
• Attend center staff meetings
• Participate in initial and ongoing training as required
• Complete processing of patient referrals including accurate checkout, paperwork processing, patient education, and communication with Client Support Group
• Aid Center Operations Director or other leader in managing daily administrative functions
• Assist in maintaining a neat, clean, and orderly appearance throughout the facility
• Use employer reporting tool to scan and distribute employer results and paperwork
• Review clinician transcriptions and enter applicable charges via internal charge entry system
• Perform some medical assistant duties such as breath alcohol tests, drug screens, TB skin test reads, and/or other duties as assigned/approved by medical leadership

Qualifications

• Education Level: High School Diploma or GED
• Job-Related Experience: 6 months to 1 year
• Working knowledge of state-specific occupational medicine requirements preferred
• Job-Related Skills/Competencies: Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility; Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism; Demonstrated ability to maintain working relationship with all levels of employees; Demonstrated excellent customer service skills; Demonstrated intermediate knowledge of Microsoft Office such as Word, Excel, Outlook and entry of data into various systems/applications; Ability to perform all aspects of front office operations; Drive to achieve or exceed established service standards

Additional Data

• Compensation Range: $21.20to $27.56 hourly depending on job-related factors as permitted by applicable law, such as level of experience, geographic location where the work is performed, and/or seniority.
• Benefits: 401(k) Retirement Plan with Employer Match; Medical, Vision, Prescription, Telehealth, & Dental Plans; Life & Disability Insurance; Paid Time Off & Extended Illness Days; Offered Colleague Referral Bonus Program; Tuition Reimbursement; Commuter Benefits; Dependent Care Spending Account; Employee Discounts