Front Office Coordinator (First Impression Specialist)

About the role

i3 is in search of a Front Office Coordinator (First Impression Specialist) to champion our values and continue our tradition of extraordinary service. This position requires a friendly, outgoing, and cheerful front desk professional who can greet and welcome visitors, answer phones, and assist with various projects.

Responsibilities

• Greet guests with a warm, professional demeanor, creating a welcoming front office environment.
• Manage visitor sign-in and sign-out processes in accordance with company security procedures, including verifying identification and issuing visitor badges.
• Maintain a professional, welcoming appearance of all common areas (reception area, break room, and conference rooms).
• Maintain office and break room supplies across multiple facilities.
• Organize and track meeting and conference room schedules.
• Aid with special projects and events within the Human Resources team.
• Process team member reimbursements.
• Be assigned tasks that may require a valid driver’s license and reliable personal transportation.
• Other duties as assigned.

Requirements

• Ability to obtain and maintain a DOD Secret Clearance.
• Proficient in Microsoft Office Suite.
• Several attributes including strong attention to detail, a “concierge” mentality, a “can-do” attitude, be a team player, a self-starter, exemplify service before self, and maintain the highest level of integrity.
• Proven ability to organize and prioritize tasks and execute them in a timely manner.
• Strong interpersonal skills are essential.
• Customer service experience required.
• Experience in a fast-paced office environment preferred.
• Bachelor's degree or currently enrolled in a degreed program is preferred.
• Valid Driver’s License required.

Physical Demands

• Regular i3 hours are 8:00 a.m. - 5:00 p.m. Monday-Friday, with occasional additional hours.
• Regular and punctual attendance is required.

Company Information

i3 is a technically diverse, 100% team member-owned business, headquartered in Huntsville, Alabama. We specialize in missile and aviation systems engineering and logistics services, electronic warfare and electromagnetic effects analysis, UAS system integration and flight operations, full lifecycle C5ISR engineering services, cybersecurity and IT/IA innovative solutions, virtual training, simulation & serious game development and implementation. We support the full complement of DoD military services, Missile Defense Agency, National Aeronautics and Space Administration, and a variety of other Government organizations and private industry customers.

Perks of Being a Team Member Owner

• Long-term financial security
• Higher job satisfaction
• Greater job security
• Personal and professional growth
• Great company culture
• Excellent insurance coverage
• 401(k) match
• Generous PTO
• Health and wellness incentives
• Tuition and certification reimbursement
• Countless opportunities to give back to the community through i3 Cares