Front Office Coordinator

Primary Responsibilities

• Greet and welcome guests and team members in a friendly, professional manner
• Coordinate guest visits from arrival through departure, ensuring comfort and needs are met
• Deliver high-quality customer service and maintain a polished office image
• Answer, screen, and direct a high volume of phone calls professionally
• Build positive relationships with regular office guests and internal team members

Front Office & Administrative Operations

• Maintain a clean, organized front office, meeting rooms, and common areas
• Open and close the office as needed
• Provide general administrative support to leadership

Office Coordination & Services

• Manage office supplies, inventory, and product shelves
• Maintain coffee, water, snack stations, and supply closets
• Clock office vendors and service providers
• Perform light office errands as needed
• Ensure security of shredding containers and sensitive materials

Printing, Materials & Compliance Support

• Print and prepare materials ensuring compliance approval
• Operate and assist in maintaining printing equipment
• Support coordination of paper product pickups and distribution

Special Events

• Assist with the planning, coordination, and execution of internal meetings, training, celebrations and company events
• Clock event logistics such as room setup, catering, supplies, signage, and materials

Primary Skills & Requirements

• High School Diploma or equivalent required
• 2+ years of front office, guest services, or administrative experience preferred
• Strong communication and customer service skills
• Professional demeanor with a positive attitude
• Strong organizational and multitasking abilities
• Dependable, detail-oriented, and service-focused
• Proficiency with Microsoft Office and office equipment
• Ability to lift up to 40 lbs. as needed
• Reliable transportation required