Front Office Coordinator / Assistant Manager

Careers Front Office Coordinator / Assistant Manager Apply nowLearn more Why AOB Med Spa? Would you love to work in one of Denver’s premier luxury medical spas—set in a stunning environment with soaring city, mountain, and water views—alongside the industry’s top talent and the most discerning patients anywhere? AOB Med Spa is a renowned luxury medical spa located in beautiful Greenwood Village, CO, in the heart of the Denver Tech Center. We set the gold standard in aesthetics and are Denver’s authoritative voice in beauty, wellness, and advanced aesthetic medicine. We deliver highly personalized care through an elite team of professionally trained providers offering advanced, safe, and effective treatments under the direction of our experienced Medical Director. Our practice features cutting-edge technology and a singular focus on achieving exceptional, natural-looking results. We are proud to be the #1 CoolSculpting® practice in Colorado and consistently rank among the Top 10 CoolSculpting practices in the United States. Our Core Values Excellence Integrity Consistency Optimal Results Meaningful Relationships Empathy Love Fun Care These values are the foundation of our culture and the reason we offer an outstanding, supportive, and inspiring work environment. The Opportunity We are seeking an exceptional Front Desk Coordinator / Assistant Manager to join our dynamic, high-performing team. This role is ideal for a polished professional who thrives in a luxury setting, leads with integrity, and is passionate about delivering an exceptional patient experience. We are elite professionals—and we are looking for someone who genuinely loves being exceptional. Job Description This is a patient-centric role focused on creating extraordinary experiences and building lasting relationships. The Front Office Coordinator / Assistant Manager is the face of our practice and represents the values of our brand, ensuring every patient interaction is warm, professional, and memorable. Key Responsibilities Include Drive business growth by reaching out to leads and scheduling consultations and treatmentsCreate social media posts, videos, and email blasts aligned with the marketing calendarSupport RNs, Injectors, CoolSculpting specialists, Medical Aestheticians, and Owners to ensure smooth operationsManage scheduling to maintain high appointment utilizationCheck patients in and out with accurate paymentsAnswer phones, schedule appointments, confirm visits, and conduct follow-up outreachFollow up consistently with new patient inquiriesCreate, organize, and maintain electronic filesSolve problems creatively while ensuring compliance with AOB standardsGreet patients warmly and communicate clearly and professionallyDisseminate important information to the team and managementPerform opening and closing duties and daily close-out reportingProvide administrative support to Managers and OwnersMaintain knowledge of policies, procedures, treatments, pricing, and promotionsAssist with monthly inventoryMaintain a professional, polished appearance Required Skills & Experience REQUIRED: Experience with Zenoti EMR SoftwareREQUIRED: 2+ years management experience in a luxury medical spa environmentStrong leadership, communication, and interpersonal skillsExceptional high-end customer service experienceProven sales success with high phone conversion ratesDetail-oriented with strong math and problem-solving skillsHighly IT-savvy (Mac, Excel, reporting tools, Windows Suite)Organized with excellent time management and multitasking skillsKnowledge of medical aesthetic services and product linesFast learner with a strong desire to growPositive, fun personality—laughter is encouraged and celebrated Our Services AOB Med Spa offers the latest cutting-edge technologies and treatments, including: Body Contouring CoolSculpting Elite (Dedicated CoolSculpting Wing with consultation and treatment rooms) Injectables Botox, Dysport, Juvederm, Kybella, Voluma, Volbella, Vollure, Kysse, Sculptra Laser & Energy-Based Treatments BBL / HALO / HERO by ScitonMoxi by ScitonTRL / Profractional by ScitonMorpheus8 Radio Frequency MicroneedlingTixel Skin TighteningIPL (Lumecca)Laser Hair Removal (Diolaze) Skin Rejuvenation SkinPen Microneedling & PRP MicroneedlingExosomes Add-OnHydrafacial (Signature & Platinum)Chemical PeelsDermaplanePRX-TPRP Under-Eye & Scalp InjectionsEZ Gel Under-Eye Injections Medical-Grade Skincare Lines SkinCeuticals, iS Clinical, Alastin, Revision, ZO Skin Health, Obagi, SkinMedica, EltaMD Position Details Job Type: Full-time or Part-timePay: $35–$38 per hour (based on experience) Benefits & Perks Complimentary staff treatments each monthStaff discounts on productsFlexible time offPTO401(k) eligibility (matching after 1 year / 1000 hours)Health insurance7–8 hour shiftsMonday–Friday schedule + minimum one Saturday per month (9am–2pm) Explore other open positions We're looking for people who care about excellence and want a career in aesthetics. Senior Master Medical Aesthetician Greenwood Village, CO Part Time RN/NP/PA Cosmetic Injector Greenwood Village, CO Part Time Practice Manager Greenwood Village, CO Full Time CoolSculpting Specialist Greenwood Village, CO Part Time Aesthetics Sales Consultant: Body Sculpting Focus Greenwood Village, CO Part Time Ready for results? Schedule your appointment. Book now Phone Call us during business hours 303-777-5030 Office 8400 E Prentice Ave # 1400, Greenwood Village, CO 80111 Get directions