Front Office Associate

About the role

RAYUS Radiology is looking for a Front Office Associate to provide services to patients and referring professionals by answering phones, scheduling appointments, and greeting and registering patients in a cheerful, professional, and sincere manner.

Responsibilities

• Registration (55%):
  • Greet and check in patients scheduled for imaging services; process payments and copays as needed
  • Answer phones and handle calls in an efficient and friendly manner
  • Field phone calls appropriately for Center Team Members
  • Act as liaison between imaging technologists and patients waiting for exams, and relay messages regarding scanner status and other clinic information
  • Maintain organization of the front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office cleanup
  • Order office supplies as needed
  • Maintain supply of patient information sheets
  • Push patient imaging via electronic interfaces
  • Complete patient appointment confirmation calls and provide preparation instructions to patients
  • Fax/scan reports, billing information, and medical release forms as requested
• Scheduling (20%):
  • Arrange transportation, interpreters, and hotel accommodations for patients when appropriate
  • Enter and submit patient exam orders
  • Verify patient exam orders match exam schedules
  • Schedule referrals and ensure proper authorizations are obtained
  • Schedule walk-in patients
  • Process requests for image orders and CDs from both referring physicians and patients
  • Maintain an up-to-date and accurate database of all current and potential referring physicians
• Insurance (20%):
  • Verify patient's insurance coverage
  • Pre-certify all patient exams with the patient's insurance company
  • Obtain insurance authorizations
  • Apply knowledge of insurance carriers (e.g., Medicare) and procedures that require waivers to obtain pre-authorization, if needed, prior to patient appointments
  • Facilitate Release of Information (ROI) requests for patients, referring offices, other medical facilities, attorneys, and insurance companies following company guidelines
• Other (5%):
  • Complete other tasks and projects as assigned

Requirements

• High School Diploma or equivalent
• One (1) year of customer service experience
• Proficient in using computer systems and typing
• Working knowledge of Microsoft Office Suite (Outlook, Word, Teams, Excel)

Preferred qualifications

• Previous medical office experience
• Medical terminology and office background
• Insurance knowledge
• Bilingual

Pay

The pay range for this position is $16.09–$23.27 based on direct and relevant experience.

Schedule

This is a part-time position working 20–29 hours per week every Monday, Tuesday, and every other Friday from 2:00pm–10:30pm, plus one Saturday per month (day shift).

Benefits

• DailyPay (work today, get paid today)
• Medical, dental, and vision insurance
• 401k with company match
• Life and disability insurance
• Tuition reimbursement
• Adoption assistance
• Pet insurance
• PTO and holiday pay